Job Posting Title:

Audit Operations Coordinator

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Hiring Department:

Office of Internal Audits

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

You'll be working for a university that is internationally recognized for our academic programs and research. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package, including but not limited to:

* Competitive health benefits (employee premiums covered at 100%, family

premiums at 50%)

* Voluntary Vision, Dental, Life, and Disability insurance options

* Generous paid vacation, sick time, and holidays

* Teachers Retirement System of Texas, a defined benefit retirement plan;

employees contribute 8.25% of their eligible earnings on a pre-tax basis each

pay period and UT contributes an additional 8.00%

* Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b)

and a Deferred Compensation program 457(b)

* Flexible spending account options for medical and childcare expenses

* Robust free training access through LinkedIn Learning plus professional

conference opportunities.

UT Austin provides an outstanding benefits package. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Audit Operations Coordinator (Coordinator) manages programs for the Office of Internal Audits to enhance and maintain the infrastructure and professional practices of the internal audit (IA) function. The Coordinator is responsible for the Internal Audit Internship Program and related partnerships with faculty and UT Austin academic units. The Coordinator conducts routine audits to determine compliance with policy, university requirements, or state/federal requirements, monitors management corrective actions in response to audit recommendations, and coordinates follow-up audit work. In addition, the Coordinator oversees Internal Audits strategic plan execution and monitors performance metrics to support the Quality Assurance and Improvement Program. Finally, the Coordinator serves as the office's audit software champion, processes and submits audit reports, and provides administrative support to the office, the chief audit executive, and the Institutional Audit Committee.

Job Description

* Strategic Plan and Performance Metrics

* Oversees Internal Audits strategic plan execution.

* Communicates the development of strategic plan activities and implements strategies to promote the success of each initiative.

* Makes necessary changes for improved outcomes.

* Monitors audit plan progress and summarizes quarterly and annual performance metrics in support of the Quality Assurance and Improvement Program.

* Maintains project-close-out checklists and ensures completed audit and advisory engagements are finalized.

* Audit Software

* Serves as audit software champion; responsible for notifying team members of updates, creating audit projects, adding team members, running reports, troubleshooting, etc.

* Serves as the liaison with UT System regarding audit software issues.

* Audit Report Coordination and Support of Content Development

* Develops and maintains a report style guide.

* Creates and maintains a report template to be used by all auditors for audit reports.

* Reviews final audit reports to identify grammatical or style issues.

* Updates and manages the process for issuing audit reports.

* Submits reports to executive leadership, management, and state agencies.

* Institutional Audit Committee Coordination

* Coordinates with the President's Office and UT System on Committee appointments and scheduling.

* Provides administrative support for the Institutional Audit Committee meetings and external members.

* Manages the process to prepare materials for the Institutional Audit Committee meetings.

* Office Coordination and Chief Audit Executive Assistant

* Prepares DEFINE/Web documents such as payment vouchers, purchase orders, appointments, payroll vouchers, inventory transfers, work orders for repairs, and travel requests/reimbursements.

* Oversees the employee onboarding process, including scheduling, equipment set up and record keeping.

* Maintains the Chief Audit Executive's calendar.

* Assists office personnel in scheduling meetings with clients.

* Maintains equipment inventory records, training activity logs for the office, correspondence, and other administrative records.

* Serves as the office contact for building issues.

* Maintains office supply inventory.

* Organizes staff meetings, including team member assignments.

* Manages internal audit files and other office records and handles record retention of these files.

* Manages the account reconciliation process including gathering appropriate documentation, runs Cognos reports, and provides transaction detail and balance summaries to the Chief Audit Executive for review.

* Aids in the development of materials such as procedures, guides and resources in support of projects and initiatives.

* Monitors the Internal Audits email account and manages the office calendar.

* Works on ad hoc projects.

* Answers phones and greets guests.

* Checks office mail and receives packages/orders

* Internship Program

* Coordinates Internal Audits internship program. This program provides UT Austin students the opportunity to experience real-life audit experience and helps develop potential auditors to be recruited for full-time audit positions upon graduation.

* Interacts with students, faculty, staff and the community to facilitate the internship program objectives.

* Hires, trains, and supervises audit interns.

* Represents the internship program at events and organizations.

* Coordinates the audit project teams from McCombs School of Business and/or other colleges.

* Audits and Follow-up Projects

* Conducts routine audits and leads the audit interns and student groups on basic audit techniques.

* Coordinates with audit clients, determines whether management has implemented corrective actions, and coordinates with audit managers for significant audit issues.

* Ensures audit findings are appropriately tracked in database (TeamCentral).

* Monitors audit finding implementation status and notifies team members of upcoming and past due follow-up items.

Working Conditions

Occasional travel may be required to conduct reviews at other UT Austin campuses and/or to obtain training to conduct audits and reviews at UT Austin. On occasion, extended work hours may be required.

Required Qualifications

Bachelor's degree and three years of administrative experience.

Attention to detail and organization, ability to manage a variety of tasks simultaneously, demonstrates ability to learn new software technologies quickly.

Preferred Qualifications

Experience using the accounting system of The University of Texas at Austin. Experience collecting and preparing executive meeting materials. Excellent written and verbal communication skills. Proficiency with Word, Excel, Power Point, and Adobe (pdf). Passes department test.

Salary Range

$55,000 to $65,000 depending on qualifications and experience.

Required Materials

* Resume/CV

* 3 work references with their contact information; at least one reference should be from a supervisor

* Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

* E-Verify Poster (English) [PDF]

* E-Verify Poster (Spanish) [PDF]

* Right To Work Poster (English) [PDF]

* Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.