OVERVIEW

The University of St. Thomas invites qualified candidates to apply for an Accounts Payable Coordinator II position within Accounts Payable.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

JOB SUMMARY

Responsibilities include the performance of technical or specialized financial/accounting office support work, requiring the regular use of judgment and initiative.

ESSENTIAL FUNCTIONS

1. P-card program processing:

a) Responsible for the timely receipt, coding, and tracking of monthly statements for all P-card transactions for St. Thomas cardholders, ensuring all transactions are business appropriate.

b) Ensure identification of, tracking, and resolution for issues or missing information, including review and assessment of business purpose, receipts, accounting codes.

c) Responsible for system administration for Wells program upgrades including administrative and user testing, reporting and artificial intelligence receipt mapping.

d) Communication and follow-up with cardholders and approvers at all levels of the organization to resolve financial issues.

e) Perform cardholder set-up and maintenance within the P-card site.

f) Train cardholders on policy upon card issuance and ongoing as needed regarding the online system, policies, and procedures.

g) Responsible for monitoring all card transactions comply with university policy, GAAP and IRS policies.

h) Execute monthly payment reporting including cardholder and approver reminders, financial reports and key performance measurements. 

i) Execute monthly bank payments.

j) Supervise student employee to ensure appropriate storage, and retention of documents per regulatory and university document retention policy.

2. Accounts Payable processing:

a) Responsible for processing high volume of payments including, invoices, check requests, employee expense reports, prepaid expense requests, cash advances, wires and student reimbursements in an accurate and timely manner. 

b) Analyze documentation for completeness, accuracy, and policy requirements.

c) Understand, communicate, and apply university policies and procedures and governmental regulations.

d) Identification, communication, and resolution of invoice and check problems.

e) Execute weekly check run, including manual checks, direct deposits, wires, and AP Control payments.

3. Audit and Analysis:

a) Responsible for analysis of Wells P-Card program including developing reporting to identify potential audit gaps, developing reporting to identify procurement trends, and communicating results to accounts payable manager.

b) Create reporting to monitor cardholder trends to address recurrent issues.

c) Identify trends and develop reporting for the accounts payable exception process.

d) Identify and implement process improvements for invoice entry, credit card, and document retention.

4. Customer Service Liaison:

a) Issue Resolution – Resolve payment issues with departments as per policy and governmental guidelines.

b) Documentation – Ability to quickly identify appropriate business reasons, receipts, and backup information to make decisions on payment processing. 

c) Answer verbal and written faculty, staff, student and vendor questions and requests timely and professionally.

5. Additional projects as assigned.

QUALIFICATIONS

Minimum Qualifications

• High school diploma or the equivalent
• Two years of administrative support experience in a financial/accounting environment.
• Fully vaccinated for COVID-19 or eligible for legally required exemption such as a medical or religious reason

Preferred Qualifications

• A Bachelor’s degree and/or accounts payable experience 

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.