R0008408
USF Hilltop Campus
Job Title:
Program Assistant V, Office of Student Affairs, School of Law
Job Summary:
The Student Affairs Program Assistant reports to and supports the Assistant Dean for Student Affairs. The Office of Student Affairs provides mission-based, student-focused programs, events and activities, student surveys for assessment, student advising, and administration of certain scholarship and grant programs. The Program Assistant supports these functions of the Office, manages communications to students, and serves as a point of contact for student groups at the School of Law. The position also provides reception and general administrative support in the Deans' Office, and it requires a focus on customer service, efficiency, and excellence.
Full Job Description:
Job Responsibilities:
Administrative Support

• Provide administrative support to the Assistant Dean for Student Affairs, including but not limited to scheduling appointments, copying, maintaining files, and updating and proofreading documents.

Student Affairs Program Support

• Responsible for coordination of and communication about student services.
• Serve as the primary contact for student organizations at the law school. Tasks include: maintain the student organization contact list, update and prepare the student organization manual for orientation, ensure compliance with all School of Law and University policies, coordinate the student organization training sessions, monitor student organization bulletin boards, manage booking space and ordering catering, and respond to general inquiries.
• Provide Program Administrative Support, including but not limited to scheduling, marketing, and website updates for the following initiatives: Pro Bono, Public Interest and Social Justice, Anti-racism, Diversity, Equity, and Inclusion, Health and Wellness and Writing Competitions.
• Provide administrative and logistical support for the Continuing Advising Program (CAP) and its programs and events.
• Provide administrative support for the McAuliffe Honor Society, including assisting with fall and spring receptions and additional programs, as needed.
• Provide administrative support for scholarships and grant programs administered by the Assistant Dean for Student Affairs.Facilitate student services surveys or projects, including but not limited to: Law School Survey of Student Engagement (LSSSE) and Student/Alumni mentor programs.Event Support
  
  • Serve as the main administrative coordinator for the Office of Student Affairs events and work independently to oversee event logistics (including event planning, social media, event promotion, room set-up/clean-up, catering, AV, and IT) and coordinate with departments and offices on main campus and at the law school as needed.
  • Provide assistance to the Assistant Dean for Student Affairs for large-scale events and programs, including new student Orientation, the Public Interest Law Foundation fundraising events, and Commencement.
  • Provide support, such as managing vendor contracts, for large annual SBA events and programs.
  Deans' Office Support
  
  • Responsible for weekly events and announcements emails to students, faculty, and staff.
  • Oversee law school's master events calendar including review and confirmation of all Student Bar Association student organization postings.
  • Responsible for handling School of Law website edits and updates for current student web pages.
  • Maintain a welcoming environment in the Deans' Office and summarize key functions of the office for newly-admitted student tours.
  • Work as a team with other support staff in the office to cover the phones and reception. Complete other duties as assigned.
  Minimum Requirements:
  
  • Understanding and commitment to USF's mission, vision, and values
  • Post high school education strongly preferred
  • Five years of increasingly responsible experience in senior administrative support work
  • Experience with or the ability to work effectively with a diverse student body, faculty and staff. Strong equity lens, cultural humility and proven ability to work well in a diverse context.
  • Experience planning events
  • Experience producing high quality, grammatically correct, and error-free writing and have advanced proofreading skills
  • Capacity to produce technically complex documents including surveys, charts, flyers and graphics
  • Ability to attend certain planned events that occur outside of regular business hours
  • Proficiency in Microsoft Office Suite applications
  Additional Knowledge, Skills and Abilities:
  
  • Proven customer service skills, including the ability to help resolve conflicts.
  • Excellent attention to detail
  • Ability to effectively organize and manage workload
  • Ability to work independently and autonomously to complete recurring responsibilities
  • Knowledge of general office procedures, standards, and equipment
  • Ability to lift 20 pounds
  • Additional duties as assigned
  Full-Time/Part-Time:
  Full time
  Pay Rate:
  Hourly
  Salary Range :
  $34.75/hour
  To apply, visit https://usfca.wd5.myworkdayjobs.com/en-US/USF_Staff/job/USF-Hilltop-Campus/Program-Assistant-V-Office-of-Student-Affairs-School-of-Law_R0008408.
  The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to "Change the World From Here." For more information, visit http://www.usfca.edu.
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