Human Resource Associate (Level I) - UIC Law

Hiring Department: UIC Law Admin & Finance

Location: Chicago, IL USA

Requisition ID: 1023157

Posting Close Date: March 12, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The HR Associate (Level I) supports the Law School's human resources functions including academic and civil service searches, recruitment and onboarding, employment processing, payroll, job description development and maintenance, employee relations, reporting and training, and policy administration. Further, the HR Associate (Level I) assists with performance development, evaluation, and training to ensure the workforce is meeting the operational needs of the UIC School of Law.
Duties & Responsibilities:

• Ensures compliance with university, state, and federal laws and regulations regarding HR practices. Serves as a resource to Law School business managers, hiring managers, and employees, advising on University and College policies.

• Processes human resource transactions for new hires across multiple employee groups (fulltime and adjunct faculty, academic, civil service, fellows, students); appointment changes, separations, overcompensations, pay adjustments, overpayments, and final benefits distribution. Ensures appropriate policy and guidelines are followed and transaction deadlines are met.

• Coordinates the payroll processing, current and previous payroll adjustments, and maintaining payroll documentation.

• Tracks leaves and process leave transactions.

• Assist with the coordinaiton of faculty, academic, and civil service searches for vacancies throughout the Law School. Confirms that UIC Access and Equity and State University Civil Service System requirements are followed.

• Assists supervisors and hiring managers in the development of job descriptions based on staffing needs and implements School recruitment strategies, focusing on diversity and inclusion. Participates in the interview, onboarding, and new hire orientation processes.

• Assists the HR Director, UIC Labor Relations, and supervisors to gather and present information related to disciplinary action or grievances.

• Creates or obtains reports and data files for analysis using a variety of reporting tools such as Business Objects, EDDIE, and Decision Support to supply information regarding Law School faculty and staff, leaves, promotion and tenure, and human resources performance metrics.

• Serves as a liaison between Campus offices and Law School employees and guides employees to available Campus resources to meet their personal and professional goals.

• Implements established short-term and long-term goals to achieve the Law School’s and HR Office's vision and mission.

• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation