Office Administrator, Wrongful Conviction Awareness & Avoidance, Illinois Innocence Project

Posting Category:

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves approximately 4,000 students in 21 graduate and 31 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.

Application deadline: 2/24/2023

Minimum starting salary: $19.52 per hour/7.5 hour workday

Summary:
Under the direction of the Associate Director, Wrongful Conviction Awareness and Avoidance and in collaboration with IIP staff, this position will coordinate statewide implementation and ongoing delivery of the Wrongful Conviction Awareness and Avoidance training program for police recruits and cadets. The Office Administrator will interact with training centers, schedule travel for all training participants, and coordinate travel reimbursements. The position also works with the Survey Research Center to facilitate surveys of the WCAA trainings.
Duties & Responsibilities:

• Participate in the design, implementation, and coordination of office procedures, recordkeeping systems, and operating guidelines to support the WCAA Training Program administrative functions.

• Coordinate and expedite logistical arrangements, including schedule and travel for all WCAA training sessions and meetings at all police academy training sites, for the WCAA Associate Director, IIP staff, impacted individuals and other presenters, and for stakeholder meetings and other WCAA-related events.

• Oversee and submit, within the University of Illinois Springfield system, all expense reimbursements for Training Program participants and associated individuals conducting business on behalf of the program; and ensure all reimbursements are delivered.

• Compose program correspondence, reports, and other documents in support of the WCAA program; receive and respond to inquiries regarding the program.

• Work in collaboration with IIP staff to ensure seamless integration of the WCAA program into IIP program operations.

• Attend and document WCAA-related meetings at the direction of the WCAA Associate Director.

• Perform other duties as assigned.

Minimum Qualifications:

1. High school diploma or equivalent.

2. Any one of the following from the categories below:

A. Four (4) years (48 months) of work experience comparable to the third level of this series.

B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Preferred Qualifications:
1. Prior experience or education in office management
2. Technologically proficient in the use of Microsoft Office and Google applications to fulfill administrative tasks

Knowledge, Skills & Abilities:
Excellent verbal and written communication skills
Demonstrated ability to solve problems independently
Demonstrated ability to develop and maintain relationships, and work effectively with culturally, economically, and racially diverse stakeholders at all levels or an organization
Demonstrated ability to take initiative and work autonomously

Physical Demands:

• Sitting : Frequently

Union Affiliation: This position classification is represented by University Professionals of Illinois, Local 4100 Clerical Union.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

Residence Reference: For full consideration, applicants must be residents of the State of Illinois.

UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.