Extra Help AEF Program and Office Support

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About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.

Application deadline: 7/28/2023

Minimum starting salary: $20.00 per hour

Summary:
Provides program and administrative support to the Accounting, Economics and Finance Department. Assists faculty, students, and staff of the department in various support tasks and services.
Duties & Responsibilities:

• Serves as initial point of contact and resource for current and prospective students of the program; receiving and handling all 15program inquiries (i.e. campus visits, walk-ins, emails, letters, phone calls)

• Assists in the processing of admission applications

• Provides liaison/referral services for students to other campus offices (i.e. Admissions, Records and Registration, GPSI/ GA, International Student Services, Financial Assistance, IPL, etc.

• Assists the Dept. Chair in the preparation of schedules and course assignments.

• Assists the program advisor in basic student advising and guidance on admission, registration, graduation and program requirements.

• Handles the program’s official email account, website and other social media accounts

• Maintains department/program records, files and reports

• Schedules Department meetings; prepares minutes, agenda and program materials needed in the meetings

• Assists in the orientation and training of new faculty and staff on the various UIS processes, systems, resources and technology

• Provides support to program faculty and staff, as needed, to ensure timely and efficient delivery of services to students

Minimum Qualifications:
Bachelor's Degree

Knowledge, Skills & Abilities:
Good Communication Skills (Written and Verbal) - Required
Good Organizational Skills - Preferred
Knowledge in Microsoft Office (Word, Excel, PowerPoint, Outlook) - Required

Travel Requirements:
5% Might be asked to attend special events such as Career Fairs or other student recruitment activities

Employment Policies and other information:

UIS is an affirmative action/equal opportunity employer with a strong institutional commitment to recruitment and retention of a diverse and inclusive campus community. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System

• Social Security benefit and
• Social Security benefit as a spouse