Admissions and Records Officer (Evaluations)

Posting Category:

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.

Application deadline: 6/3/2024

Minimum Starting Salary: $20.77 per hour / 7.5 hour work day

Summary:
The person serving in this position directs credential evaluations, student academic records preparation and analysis, or student registration work and/or serves as a professional specialist in admissions, registration, or records activities.
Duties & Responsibilities:

• Evaluate applications and credentials for admission (domestic, foreign, military, ACE recommended) of both domestic and international students and conducts follow through.

• Utilize the Student Information System for entering and updating data on all students (e.g., prior college, UIS academic record, biographical, demographic).

• Advise students, staff, and faculty regarding admission, residency, and degree requirements. Resolve admission and credit transfer problems of students.

• Generate correspondence to students regarding credentials analysis (foreign and domestic) and alternative admissions.

• Advise students, staff, and faculty regarding transferability of coursework.

• Act as liaison between the Office of Records and Registration and program representatives regarding undergraduate admission, academic program prerequisites, and other matters.

• Participate in recruitment activities, when necessary.

• Research international universities.

• Determine what academic programs need for registration processes. Placing and releasing holds.

• Work with academic programs to determine procedures for admission, set up how we handle these changes, and implement new policies accordingly.

• Review error reports, make corrections to the Student Information System as needed.

• Review and update applicant files as necessary.

• Perform other duties as assigned.

Minimum Qualifications:
1. High school diploma or equivalent. 2. Any one or combination totaling three (3) years (36 months) from the categories below: A. course work in any discipline as measured by the following conversion table or its proportional equivalent: -30 semester hours equals one (1) year (12 months) -60 semester hours or an Associate’s Degree equals eighteen months (18 months) -90 semester hours equals two (2) years (24 months) -120 semester hours or a Bachelor’s degree equals three (3) years (36 months) B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Preferred Qualifications:
Experience with a degree audit system is greatly encouraged. In addition, experience with encoding degree programs and transfer articulation tables is important.

Knowledge, Skills & Abilities:
Must be able to work effectively with a variety of administrative units, as well as students of diverse backgrounds, faculty, and staff to ensure services are developed and delivered with appropriate input from all interested parties.
Must be able to effectively listen and respond to inquiries verbally and in written format.
Knowledge of curriculum and academic program structure in a college or university setting.
Knowledge of the Banner student system is highly desirable.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.