University of Hartford
Office Coordinator - part time
Job Description
Assumes responsibility for providing administrative support and coordinating activities to assist in the efficient and effective functioning of departmental programs and office operations. Performs all duties in full support of the University's mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University's students.
Essential Job Duties
Job Duties
This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.
Description of Key Responsibility: Establishes, cultivates and maintains effective working relationships with internal and external constituents including, but not limited to, students, parents, faculty, staff and the general public. Provides quality customer service to all visitors to the department. Triages incoming calls, communications and correspondence in an effort to ensure requests, questions and/or concerns are addressed in a timely manner. Takes initiative to answer questions and/or resolve issues of a general or routine nature. Forwards questions or issues to the proper parties for resolution as necessary and/or appropriate. *
Description of Key Responsibility: Coordinates logistics associated with department meetings, events and/or activities including, but not limited to, scheduling venues, inviting attendess and/or preparing agendas or materials. Ensures post-event follow up actions are taken as necessary and/or appropriate. Provides administrative support for key events.
Description of Key Responsibility: Utilizes Banner, the Universitys database of record, to track budget expenses, perform personnel transactions, process requisitions and payments as well as research information. Maintains financial and budgetary records for the department in compliance with established institutional data integrity standards as well as other related University policies and procedures. Reviews and verifies all appropriate backup documentation is complete in an effort to facilitate timely workflow. Prepares a variety of budget analyses and reports for review. *
Description of Key Responsibility: Establishes, maintains and continually strives to improve departmental procedures, files and computer systems to support effective operations and/or realize efficiencies. Opens, sorts and distributes departmental mail. Maintains departmental office supplies, equipment and/or inventories, reordering as necessary and/or appropriate within established budgetary constraints.
Description of Key Responsibility: Performs other related duties as assigned.
Formal Education:
High School Diploma or GED required.
Work Experience:
Normal office situation.
Impact of Actions:
Complexity:
Decision Making:
Internal Communication:
External Communication:
Customer Relations
Managerial Skills
Knowledge and Skills
Special Skills
The ability to work effectively with diverse groups.