1 Advancement Assistant, Alumni Association Job in Boulder, CO
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Advancement Assistant, Alumni Association
$53k-68k (estimate)
Full Time | Music
4 Months Ago
University of Colorado Boulder is Hiring an Advancement Assistant, Alumni Association Near Boulder, CO
Requisition Number:
55141
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
18-Mar-2024
Date Posted:
04-Mar-2024
Job Summary
The University of Colorado Boulder encourages applications for an Administrative Assistant for our Advancement team! The assistant operates as a key support member of the Alumni Association team and is a crucial part of the Office of Advancement at the University of Colorado Boulder. Under the guidance of the Executive Assistant coordinating operations, this position provides administrative support for a hard-working and collaborative alumni relations team and will work on a broad array of projects and tasks.
This position will perform administrative duties that are variable and complex in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement and constituent engagement component.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define our culture and drive our engagement and fundraising success.
At CU Boulder Advancement, we allocate time and resources to diversity, equity, and inclusion (DEI). Our efforts contribute directly to our division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, we commit to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in our community. (Oppressive ideologies include racism, sexism, ableism, heterosexism, and other “isms” that cause harm. This list is not exhaustive and may evolve in our pursuit of collective liberation.) Embracing our responsibility to lead and model helps promote the culture we desire while supporting our internal and external constituents. Accountability for our commitment to DEI is established through specific individual and team goals that evaluate our progress and growth.
What Your Key Responsibilities Will Be
Administrative Support
- Provide administrative support to the Sr. Director of Forever Buffs Engagement and Outreach through calendaring, expense report creation, and travel planning.
- Provide general administrative support to the Alumni Association team as detailed by the Executive Assistant overseeing operations.
- Assist with new employee onboarding administrative tasks.
- Assist with special projects.
Office Management
- Procure office supplies and event materials.
- Maintain mail room and common spaces.
- Manage internal staff workplace documents such as staff phone list, remote work schedule, and office sign-up sheets.
- Serve as a liaison between the Alumni Association donor relations and alumni engagement team and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff.
- Resolve IT/software related issues.
Communication Support
- Develop competence in using the e-Comm platforms which currently include Cvent, Marketing Cloud and Salesforce.
- Run reports and be responsible for communications for thanking Alumni Association gift fund donors.
- Generate and distribute financial reports to staff as needed.
Serve as SCRUM master for the Alumni Association Leadership Team's Agile project management
- As SCRUM Master through the Agile Project Management approach, this role will be responsible for the following:
- Owns the Agile delivery process and is responsible for maturing the Team’s understanding and growth within the framework
- Schedules and facilitates agile ceremonies for the team
- Supports the Team in delivering work where appropriate, based on skills and capabilities
- Creates and communicates sprint / release progress via information radiators
- Coordinate with other areas of the organization to ensure dependencies are managed and synergies are explored and communications are clear
- Socializes Scrum and Agile to the organization
- Please note that we will provide training in these areas.
Other Duties
- Provide event staffing support for all-hands Alumni events and other events as needed.
- Perform other administrative and operational duties as needed.
What You Should Know
- This position has the ability to work a hybrid schedule with some days on campus and some days remote.
- This position will occasionally be required to work evenings/weekends.
What We Can Offer
$50,000.00 - $58,197.36. Relocation assistance may be available within department guidelines.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be engaged. Be impactful. Be Boulder.
What We Require
- Bachelor's degree or equivalent combination of education and experience may substitute.
- 1 years of experience directly related to the work assignment.
What You Will Need
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy in performing tasks.
- Sense of curiosity and the desire to find solutions to sophisticated problems.
- Strong customer service skills.
- Ability to navigate and manage various databases.
- Ability to manage multiple tasks simultaneously and adapt to changing priorities; the skills to appropriately manage time and meet deadlines.
- Ability to embrace the shared values of the Office of Advancement.
- Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
- Ability to operate independently; has a self-learner/self-starter demeanor.
- Understanding of data compliance and integrity.
What We Would Like You to Have
- Experience in or understanding of a non-profit or higher education environment.
- Experience working in customer service and/or an operations-oriented role.
- Experience with Agile methodologies.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by March 18, 2024 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
Job Summary
JOB TYPE
Full Time
INDUSTRY
Music
SALARY
$53k-68k (estimate)
POST DATE
01/18/2024
EXPIRATION DATE
07/02/2024
WEBSITE
colorado.edu
HEADQUARTERS
LOUISVILLE, CO
SIZE
15,000 - 50,000
FOUNDED
1876
TYPE
Private
CEO
DOUGLAS WALTER
REVENUE
$3B - $5B
INDUSTRY
Music
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