The Division of Student Affairs consists of 30 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder.

The work in Student Affairs supports all factors of the student experience, no matter what department a staff member may work in. This includes where students live, eat, make friends, build professional skills and find help if they need it. Many departments provide involvement opportunities, educational resources and support services to help students find their community and build lifelong skills. Student Affairs also has shared services departments that support the work and staff of our student-facing areas, including areas like assessment, business services, financial planning, human resources, marketing communications and information technology (IT).

With over 800 staff members in the Division of Student Affairs, our diverse team is uniquely positioned to personalize the student experience and advocate for students, enhancing their success inside and outside the classroom.

Executive Level Support

• Coordinates and maintains complex calendars. This includes setting up leadership-level meetings for multiple attendees, securing conference rooms, and organizing general calendar workflow and determining priorities for calendaring, ensuring that all materials needed for appointments/meetings are ready and available in a timely fashion.
• Coordinates travel arrangements and prepares reimbursements.
• Anticipates the needs for the Executive Team and within the VCSA office; including time management and prioritization, meeting preparation, logistical response to unanticipated events, and exercises independent judgment to solve problems.
• Takes initiative to identify effective solutions and fully completes resolutions to the highest standards.
• Manages a system of follow-up with individuals and groups to ensure appropriate resolution of issues.
• Ensures meetings and events involving the AVCs are implemented at the highest level. Anticipates needs and prepares materials well in advance.
• Provides logistical and strategic support for the arrangement, coordination and dissemination of minutes and action items from meetings.

Administrative Management

• Creates and revises administrative policies and procedures to ensure consistency
• Analyzes internal administrative procedures, policies and processes; recommends and implements procedural or policy changes to improve administrative office management operations.
• Serves as a backup for VCSA Suite Office coverage. May hire, train, schedule and supervise students to help with office coverage or other support duties including but not limited to: greeting visitors, answering phones and responding to general inquiries, screens calls, responds to requests for information, resolves concerns and complaints, refers inquiries as appropriate, and manages other projects/duties.
• Maintains a list of regularly scheduled activities and goals and proactively works to make the AVCs and leaders within this portfolio successful in meeting the needs of those activities
• Coordinates Division, university, professional association, and community events related to the work of the AVCs and Students Affairs by researching and booking locations, coordinating agendas, managing participant registration and participation, and providing day of logistical coordination.
• Maintains rosters for various committees, teams and groups; reviews membership and criteria with direction from the Executive Team.
• Creates and maintains central tracking systems for events, staff retreats, and large scale meetings, conferences and professional development activities, and makes scheduling and logistical recommendations based on this information.
• Serves as logistical coordinator for leadership level job searches which includes arranging candidate interviews, managing travel and reimbursements, inviting appropriate Division staff and campus partners to participate, and collecting and synthesizing feedback.
• Provides administrative and logistical leadership for regularly occurring Division and portfolio-related events and meetings (All team meetings, Town Halls, Staff Awards & Recognition, retreats, etc.)
• Tracks requests for Executive Team and portfolio staff to serve on committees, give presentations, provide input or recommendations on policies or legislation, and related requests.
• Assists with Student Affairs related email accounts and provides responses in a timely manner while coordinating messaging with related units, students and parents.
• Orders and manages office supplies for the VCSA office suite.
• Responsible for standard communication pieces in times of student crises with direction from senior leadership.

Division Projects and Events

• Assists Executive Team and VCSA staff with special initiatives and projects, such as coordination of office moves and renovations, one-time conferences and events, compiling data to meet campus or System requests, organizational restructures, consultants, and related projects.
• Develops productive working relationships with academic and administrative leaders and their staff.

• The salary range for this position is $57,000 to $61,000 annually. Onboarding assistance is available within Student Affairs division guidelines.

Our outstanding benefits include:

• Paid days off: 22 vacation days, 15 sick leave days and 11 holidays per year.
• Access to medical, vision, dental and life insurance.
• Tuition reimbursement.
• A 10% employer contribution retirement plan.
• EcoPass for free RTD rides.
• Opportunity for career growth within the division of student affairs and the CU Boulder campus!

• Bachelor's degree or an equivalent combination of education and experience may substitute for the degree on a year for year basis.
• 1 year of experience directly related to the responsibilities of the position.

To apply, please submit the following materials:

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by April 18, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications need to be submitted through CU Boulder Jobs.