As Scout’s Real Estate Administrative Coordinator, you will help Scout deliver on its commitments to an important group of business partners, landowners, while working closely with internal and external Land Agents, Project Managers, Real Estate Title, and Development Legal teams. This person will report directly to the Sr. Director of Real Estate and Title. 

You will serve as the point person for all administrative functions associated with this lease processing role. Your tasks will remain fairly consistent from day to day: 

• Review outgoing and incoming leases for accuracy and organize the completed leases and all addenda for landowners’ and company officers’ signature.
• Scan and save the signed leases using our online database software and to our online filing system. 
• Mail out the fully executed leases and recorded memos to landowners and file the original hard copies on site. 
• Distribute W9 and payment instruction documents to relevant internal parties. 
• Maintain digital and hard files and documentation thoroughly and accurately for multiple projects. 
• Run quarterly reports summarizing upcoming monthly payments and route to appropriate internal team members for approval. 
• Track lease terms and notify internal team members of upcoming lease expirations. 
• Coordinate with our Associate Project Managers and Accounting teams to provide workflow updates and address any issues. 
• Ability to abstract lease terms and conditions from our leases and input into our internal software platform for payments and reporting purposes.
• Assist in the analysis of title documents to determine ownership, identification of title/ownership issues, recommending appropriate steps for resolution. 

• Take on new projects and duties as assigned by team. 
• Aid in the implementation and training of our internal Real Estate Platform as the landowner information database. 

Across all of these duties, we will look to you to improve the processes used to complete them. During this stage of critical company growth, you will help identify ways to further enhance team efficiency. These improvements may be driven from your past experiences, your ability to connect with and solicit input from our team members, from research you do, and any other sources of inspiration. 

Timeline and Location 

The target start date for this role is April 2023. 

The Property Administration Associate will be based in our Boulder, CO, office, 5 days per week (Monday-Friday).