Job Summary

Under general direction, for the department of Biological & Agricultural Engineering, provide day-to-day academic advising support; conduct course management, including all aspects of instructional support, such as scheduling, TA hiring, evaluations, grading, and logistics; manage outreach and events, including budget and financial management; provide leadership in process development; and provide scholarship and fellowship management.

POSITION INFORMATION

PHYSICAL DEMANDS

• Sit at a computer for extended periods of time.
• Lift/maneuver boxes of paper and files weighing up to 50lbs.
• Work in a fast paced office environment with multiple deadlines, competing priorities and frequent interruptions throughout the day.
• Work occasional overtime including weekends or evenings to meet programmatic and operational needs.

WORK ENVIRONMENT

• Valid California driver’s license to provide own transportation to attend off-site events and meetings.
• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

MINIMUM QUALIFICATIONS

Additional Minimum License/Certification:

Minimum Education/Experience:

• Experience working with students in a degree-oriented program at a university/college level, including experience with academic needs and concerns of students, assessing progress toward degree, and maintaining confidentiality of student records.
• Experience reviewing and interpreting degree requirements, scheduling courses, coordinating resources allocated to programs (e.g., event budgets and TA funds); planning, implementing, and evaluating programs (e.g., recruitment, outreach, orientation, development, special events and training); and using technology tools in a student services or educational setting (e.g., databases, web-based programs and on-line tracking systems, student information systems).
• Experience projecting cost estimates, budgets and assembling statistical reports, including performing calculations (e.g. GPAs) and analyzing numerical data.
• Experience developing informational materials, creating reports, and answering correspondence with the interpersonal and communication skills to effectively communicate and interact with a diverse population of faculty, students and staff.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Analytical and problem-solving skills to evaluate and interpret complex policies, procedures, and reference materials; to recommend solutions on a variety of issues; and to analyze new and existing policies to develop procedures to meet requirements.
• Organizational, time-management, and information management skills to manage multiple priorities and to meet deadlines with attention to accuracy and detail

PREFERRED QUALIFICATIONS

Additional Preferred License/Certification:

Preferred Education/Experience:

• Experience with Banner, DESII, ICMS, and other related campus and UC database systems.
• Experience with the student advising process, goals and protocols to advocate for, and guide graduate and undergraduate programs.

Preferred Knowledge, Skills, and Abilities (KSA) :

• Knowledge of campus, department and/or college requirements, resources, policies and procedures to interpret complex policies.
• Student advising and counseling experience in a university setting, including knowledge of student services and resources available.
• Knowledge of State and Federal Laws governing confidentiality of student records and of UC policies regarding privacy of inform.

SPECIAL REQUIREMENTS

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.