Department Assistant (4722C) - 48330 About Berkeley
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We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
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Departmental Overview
ESPM is a multidisciplinary academic department in the Rausser College of Natural Resources (RCNR) on the Berkeley campus, encompassing basic and applied aspects of biological, physical and social sciences as applied to natural resources and natural resource-based production systems. Additionally, the department is part of the Office of the President's Division of Agriculture and Natural Resources and as such, is a research and teaching center of the Agricultural Experiment Station.
ESPM has 59 faculty, 14 Specialists in Cooperative Extension, 13 adjuncts, 10 professors in the graduate school, more than 50 emeriti faculty, approximately 70 visiting scholars and specialists, more than 40 lab assistants and staff research associates, over 60 post-doctoral researchers, and approximately 150 students at the graduate level.
We are looking for a dynamic, thoughtful, adaptable individual with top-notch administrative skills, who enjoys an academic and research working environment to join the other 4 staff members in the department.
Land Acknowledgement
We acknowledge that UC Berkeley is located on the territory of xuyun, the ancestral and unceded land of the Chocenyo speaking Ohlone people, the successors of the sovereign Verona Band of Alameda County. This land was and continues to be of great importance to the Muwekma Ohlone Tribe and other familial descendants of the Verona Band.
Application Review Date
The First Review Date for this job is: 02/07/2023.
Responsibilities
Responsible for the day to day operation of ESPM Central Office, providing confidential administrative support to the Chair and Department Manager. Independently coordinates the Department's reception and mail functions; potentially supervises the student work-study(s) who provide(s) front-line support; coaches proactive, customer- service behavior. Coordinates equipment rental and room reservations. Responds to outside inquiries. Edits and keeps department website, department listervs, department bulletin boards, and department directories (physical and online) up to date. ESPM faculty meeting and ESPM council meetings: coordinates the meetings, sends out meeting reminders, attends the meetings, records minutes, and posts minutes. Handles all online logistics for meetings, when applicable. Generates, counts, and preserves ballots for department-wide votes for academic hires and promotions. Processes department related reimbursements and all ESPM Honorarium requests. Assists the ESPM department with reimbursements for Graduate Visit day. Assists the department's event planner with purchases, reimbursements, room reservations, accommodations, email reminders and travel arrangements for Department events and seminars. Prepares BearBuy departmental purchases and departmental reimbursement requests. Setting up vendors in BFS for reimbursements. Regularly communicates and responds to inquiries with the ESPM Department, Division Chairs, Equity Advisor, Head Grad Advisor, and Vice Chair of Instruction (ESPM Council), faculty, the RCNR Dean's Office, RCNR Development, and ESPM undergraduate/graduate students, post-doctoral researchers, visiting scholars, and staff. Applies somewhat complex spreadsheet formulas, pivot tables, and similar functions. Compiles and arrays spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data. May analyze trends. Assists faculty with the flight arrangements, accommodation, visiting agenda, and travel reimbursement for ESPM faculty recruitments. Processing student evaluations and effectively communicating with other departments on cross-listed courses. Collaborates with RCNR's OISA, VCI, and the ESPM Department Manager in creating and maintaining the ESPM undergraduate course list; works on course field trip travel arrangements and reimbursements. Special projects: performs other duties as assigned.
Required Qualifications
Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills. Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel. Experience working in a confidential, fast-paced, high volume, diverse customer service environment. Organized and service-oriented. Able to effectively manage multiple important priorities. Possesses good judgment and can assess and handle non-routine situations. Possesses political acumen and excellent interpersonal communication skills and ability to work collaboratively with diverse groups across all levels and ability to solve complicated problems. Ability to work with numerous University departments and communicate effectively with a diverse group of staff, students, and faculty, both orally and in writing. Demonstrated attention to detail and ability to organize and prioritize work, meet deadlines, handle multiple projects simultaneously, supervise, and manage time effectively. Diversity, Equity, Inclusion, and Belonging competencies: knowledge and experience working and interacting effectively with diverse groups of staff, faculty, and student populations. High school diploma or equivalent experience.
Salary & Benefits
This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for full UC Benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $27.19 (Step 1) - $32.64 (Step 9).