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The Functional Coordinator for the Office of Financial Aid is directly responsible for student information system setup (SIS), processes, and procedures in Oracle PeopleSoft 9.2 Campus Solutions for the Office of Financial Aid (OFA). This position contributes to the mission of the University by maintaining a system that effectively facilitates the receipt of applications for financial aid, merging internal and external data which culminates in the awarding and disbursement of institutional, state, and federal financial aid funds. Pre and post disbursement, the Functional Coordinator is responsible the integrity and accuracy of data and application processing through efforts to protect the confidentiality of applications, producing accurate and timely monitoring reports, developing and running queries to validate processing status and to facilitate and meet internal and external reporting requirements. The Functional Coordinator serves as the primary resource for configuration, maintenance and support of financial aid functions in the student information system, including importing application data from external sources and exporting relevant financial aid data and results to external organizations which include the US Department of Education, the Maryland Higher Education Commission, state and federal audit organizations, and national higher education survey organizations (US News and World Report). The Functional Coordinator is responsible for working with UBalt Office of Technology Services (OTS) partners to apply annual updates required by federal and/or state regulations. This includes setup, acceptance testing for software updates/upgrades, and the development of queries to insure data integrity. Additionally, this position serves as the technical resource in OFA for all matters pertaining to Oracle PeopleSoft, including trouble-shooting setup and data in areas peripheral to OFA such as admissions, student accounts and course registration. Finally, the Coordinator supports additional OFA-related software systems by managing appropriate workflows in the document imaging system, the UBalt CRM (Salesforce), and other secondary systems within the UBalt environment.
We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document (please make the file name short and without spaces or special characters) and attach it in the resume location. To apply, visit http://www.ubalt.edu/candidate_gateway/erecruit.html. Additional instructions below.
Key Functions/Responsibilities/Tasks:
System Maintenance, Processing and Support: Sets up and maintains Office of Financial Aid (OFA) modules functionality administrative systems such as the student information system (SIS), and provides support to other staff as necessary.
Data Documentation and Requests: Oversees the development and maintenance of data documentation in support of consistent and accurate responses to information requests.
Software Testing and Acceptance: Oversees testing by office staff of OFA-related technology systems in support of successful error free financial aid processing.
Survey/Data Collection and Reporting: Supports and validates internal and external data collection resulting in accurate internal and external reporting.
Required Education:
Bachelor’s degree
Required Experience:
Three years of progressively responsible experience with information systems, related query, and process maintenance.
Preferred Education:
Baccalaureate degree in related field/discipline that coordinates with/applies to the responsibilities of the position.
Preferred Experience:
Required Knowledge, Skills and Abilities:
Knowledge of higher education enterprise resource planning (ERP) systems setup and processes as they relate to financial aid.
Excellent communication skills; verbal, written and electronic.
Ability to work independently and to multi-task in a fast-paced environment.
Stays current with emerging technology; seeks opportunities to apply available technology to improve department results/service delivery.
Is results-oriented; takes accountability for completing work assignments; meets commitments and deadlines.
Responds with appropriate urgency to requests for information and/or assistance.
Effectively follows university policies without alienating customers.
Develops effective working relationships inside and outside immediate work area.
Contributes ideas and shares information within and across work groups; shares lessons learned, documents processes.
Displays cooperative and open-minded behavior in working with others.
Takes responsibility for continuous process performance improvement.
Constructively voices new ideas; persists; takes extra steps to anticipate and overcome possible situations which could negatively impact students.
Ability to work independently and to multi-task in a fast-paced, multi-system environment which often is running two to three years of processing concurrently.
The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
The Candidate Gateway system serves as your connection to The University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UBalt’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
When you apply:
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
2. Education/Education History and References:
3. How did you find out about us/how did you find out about the job?
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at The University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UBalt and current employees) with login and password for MyUBalt: use the internal applicant link, log into MyUBalt, then click the “View or Apply for Job Positions” link on the left.
The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
Full Time
Colleges & Universities
$43k-56k (estimate)
05/10/2024
07/08/2024
ubalt.edu
BALTIMORE, MD
500 - 1,000
1925
Private
ROBERT L BOGOMOLNY
$50M - $200M
Colleges & Universities
UB offers undergraduate and graduate degrees in business, public affairs, applied liberal arts and law programs.