OFFICE ASSOCIATE II

The Department of Computer and Infomation Science within the College of Arts & Sciences seeks an Office Associate II who will be under general supervision, and perform standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices, and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes, and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Orders supplies, and maintains databases and reports. Assists with special projects. Drafts and types of correspondence. May supervise other support personnel. May handle confidential information, dictation, and transcription. May verify insurance and process medical record requests. Department of Computer and Information Sciences

Duties & Responsibilities:

• Solves internal office systems problems and acts as liaison to other departments, agencies, and vendors regarding routine administrative and office activities
• Oversees personnel functions of assigned units and/or directly supervises subordinate office staff
• Monitors routine budget and/or grant activities
• Prepares and processes Oracle requisitions and purchase orders as authorized
• Researches, collects, and analyzes data and prepares a variety of special and recurring analyses and reports
• Attends various department meetings and other related conferences
• Coordinates departmental student/patient-related activities specific to department mission, such as scheduling tests, contacting referring physicians, assisting students, answering inquiries, processing required academic documents, etc
• Monitors departmental space and equipment and coordinates individual moves and equipment accounting according to established procedures
• Perform other duties as assigned

Hourly Range: $15.00-$24.40

High School diploma or GED and five (5) years of related experience required.