Job Details
Level
Entry
Job Location
Bruce Guadalupe Elementary - Milwaukee, WI
Position Type
Full Time
Education Level
High School
Travel Percentage
None
Job Category
Admin - Clerical
Description
POSITION SUMMARY: This position requires greeting visitors, controlling access to the school, taking messages and directing calls, as well as being able to process a high volume of documents. This is a busy, people-oriented position where strong writing and multi-tasking skills are critical. The ability to maintain confidentiality when dealing with sensitive information is essential.
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Knowledge of Microsoft Office Applications
• Excellent verbal, written, and communication skills
• Attention to detail and accuracy
• Ability to collect and accurately record payments
• Ability to be organized and a team player

Responsibilities

• Processing student bookings (both direct and agent generated)
• Arranging and recording payments
• Responsible for maintaining files up to date for all student bookings, including those with outstanding fees
• Issuing and managing all documents pertaining to enrollments (invoices, enrollment forms, I-20s, etc.)
• Data entry and management using Windows based software
• Acting as a liaison with other office staff, assisting in the daily operations of the school and occasionally chaperoning student activities
• Managing financial transactions involving students and regularly making deposits of monies collected for courses and activities.
• Responsible for the management and tracking of petty cash and maintaining the petty cash box.

KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrates Basic computer knowledge, Basic knowledge of excel, word, and Google forms.
• Demonstrate the ability to adapt to any situation inside and outside the office.
• Demonstrates organizational skills.
• Demonstrates the ability to multitask and prioritize work.
• Demonstrates the ability to work as a team as well as independently.
• Demonstrates respect towards the students, parents and coworkers.
• Demonstrate the ability to listen to others and remain receptive to new ideas.
• Demonstrate the ability to address criticism in an appropriate manner and develop constructive outcomes.
• Demonstrate sustained effort and enthusiasm in the quality and quantity of work.
• Demonstrate the ability to establish and maintain positive, effective working relationships with staff, students, and the community.
• Demonstrate the ability to follow and communicate effectively, both orally and in writing in English and Spanish.
• Demonstrate initiative, flexibility, and the ability to work independently.
• Demonstrate excellent human relations and interpersonal skills.
• Must possess ability to communicate effectively verbally and in writing.

Qualifications
QUALIFICATIONS:
Associate's or Bachelor's degree is preferred, but must have a minimum of a High School Diploma or G.E.D. Previous experience in a clerical position preferred. The individual must be organized and should be able to handle last minute changes and urgent requests made by students, parents, or staff. As a representative of the school, a polite, professional demeanor is necessary when having conversations, answering the telephone, and responding to emails. Being conversational or fluent in Spanish is seen as an advantage.
Working Conditions:
This position is in an office environment where the noise level can be low to moderate. Must be able to sit for long periods of time, stand, and walk up and down stairs. May include lifting, bending, pushing, and pulling. Reasonable accommodations may be made to help perform essential functions.