Full-time Director of Administration and Finance

UU Asheville, a progressive, inclusive, and engaged congregation in Asheville, NC, is seeking a 40 hrs/week, exempt Director of Administration and Finance. Our Unitarian Universalist congregation is theologically diverse and committed to being anti-racist & LGBTQIA affirming.

BRIEFLY ABOUT UU ASHEVILLE

Briefly, we are a 400 -member congregation of Unitarian Universalists, chartered in Asheville in 1956. Our congregation is a warm and welcoming community, with an active laity and a committed staff. See uuasheville.org for more information about our congregation and history.

JOB DESCRIPTION

The Director of Administration is responsible for management, planning and leadership of the congregation’s financial systems, daily operations including office administration and A/V functions, human resources oversight, and campus facilities, and must work closely and well with the Executive/Lead Minister. This position supervises the work of the Administrative Specialist and Lead A/V Tech, as well as contractors for bookkeeping, cleaning, and tech support. The candidate for this position should be excellent with people and ready to be a leader on a welcoming staff team.

PRINCIPAL RESPONSIBILITIES

• FINANCIAL MANAGEMENT: 35%
• Develop and monitor the Congregation’s annual operating budget and oversee the preparation of financial reports.
• Hire and work with a contract bookkeeper.
• Manage cash flow.
• Oversee accounting functions (deposits, payroll, accounts payable and receivable)
• Approve all expenses, deposits, payments and take deposits to bank as part of the internal control system.
• Develop and review financial policies and procedures and ensure that internal controls are maintained.
• Create annual operating budget plus five-year projection.
• Ensure protection of the congregation’s assets.
• Recruit and act as staff liaison for the Annual Budget Drive
• Oversee follow up contacts for completing annual budget drive and for those lagging in giving toward their commitments
• Oversee other operating or capital fundraising projects, including the church auction by acting as staff liaison.
• Work with the Legacy Circle Committee as requested.
• Work with the Finance Advisory Committee to provide oversight of the congregation’s finances.

• FACILITY MANAGEMENT 25%
• Direct the cleaning and maintenance program of the congregation, including all buildings and exterior space and the repair and replacement of equipment, to provide a clean, welcoming and safe campus.
• Oversee all aspects of campus security.
• Negotiate and oversee scheduling of property, including rentals.
• Supervise all volunteer, contract and paid staff involved in maintenance and/or repair of facilities (interior and exterior), furnishings and IT and A/V equipment.
• Solicits bids, hires, and oversees contractors for construction projects.

• HR MANAGEMENT 5%
• Hire, supervise and evaluate Database Administrator. Hire and supervise Lead A/V Tech. Hire and oversee contractors as necessary.
• Administer and revise (as needed) standards, policies and procedures, in consultation with Executive.
• Assist Executive to establish and nurture a culture of right relationship among staff, and between staff and congregation.
• Oversee maintenance of personnel records.
• Oversee benefits programs.
• Administer risk management and worker’s compensation programs and act as liaison with the congregation’s insurer.
• Maintain our Google Drive space and office documents.

• POLICIES 5%
• Assist the Executive in devising Means to accomplish Ends Statements within Policies established by the Board of Trustees and reporting the accomplishment of Ends and compliance with Executive Limitations on a schedule set by the Board (aka monitoring reports).
• Create/collect and manage policies of the Executive.
• Develop, implement, and periodically review procedures developed to carry out policies of the Executive.

• PROGRAM AND ADMIN SUPPORT 20%
• Provide administrative support for committees, task forces, congregational meetings, and other special projects as requested by the Executive.
• Supervise Administrative Specialist in managing volunteer and financial giving database.
• Respond to congregant inquiries and requests when support beyond Administrative Specialist is needed.

7. Financial and Business Communications - 10%

• Produce congregational annual report.
• Conduct annual budget hearing for the congregation in April, using a stand-alone slide show that people can view online.
• Provide financial and business reports as needed.
• Prepare and oversee contracts as needed, with Admin. Specialist.

STRENGTHS AND SKILLS

• Personal warmth and the ability to deal effectively and tactfully with a wide variety of individuals – in person, over the phone and in writing.
• Supervisory skills
• Demonstrated high level of proficiency in Google Admin and Google Drive, MS Office Suite (Word, Excel, PowerPoint, and Publisher), Wordpress, Zoom. Also, knowledge or a willingness to learn Canva, photo-editing software, MailChimp, Google Forms, and more.
• Excellent organizational skills, accuracy and attention to details.
• Must be able to manage processes.
• Versatility, flexibility, and a willingness to adapt to changing priorities.
• Knowledge of church databases (particularly Realm) a plus.
• Excellent written communication and presentation skills.
• Commitment to excellence and high standards.

JOB TITLE: Director of Administration

REPORTS TO: Lead Minister/Executive

START DATE: Immediately

COMPENSATION: $57,000-$64,000 per year, exempt, with benefits

WORK HOURS: This is a full-time position that requires some flexibility for working some evenings and weekends, as necessary for position.

DEADLINE FOR APPLICATIONS: Open until filled.

People with disabilities, BIPOC, and LGBTQ candidates are encouraged to apply. UU Asheville is committed to developing a diverse and talented staff team. If you are excited about this role but are unsure whether you meet 100% of the requirements, we encourage you to inquire. Send resume and cover letter to the Rev. Dr. Audette Fulbright Fulson, at revaudette@uuasheville.org. No phone calls please.

Job Types: Full-time, Part-time

Pay: $57,000.00 - $64,000.00 per year

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Asheville, NC 28801: Relocate before starting work (Required)

Work Location: In person