Department: Administrative Services

Position Title: Elections/Record Supervisor (Deputy Clerk)

Salary Range: 30

Union Covered: No

BOLI Exempt: Yes

GENERAL DESCRIPTION OF POSITION

Assist the Director of Administrative Services in directing the activities of the Recording and Elections Divisions in accordance with statutory requirements, administrative rules, and state directives. Works with the Elections Manager to conduct all elections held in the County. Works with the Records Manager to administer all phases of document recording, indexing, and retention.

Responsible for the coordination and implementation of new policies, procedures, applications and technologies for the Elections and Records offices.

Oversee the Board of Property Tax Appeals and archiving functions for the County.

This is a working supervisor and is expected to work and to provide assistance/back-up to both Divisions as necessary to fulfill the day to day duties of the operation as well as routine and special elections.

REQUIREMENTS FOR POSITION

MINIMUM EXPERIENCE AND TRAINING:

High school diploma or GED.

Four years of increasingly responsible administrative or management experience including

experience in public records and election administration. Some training and/or experience in

accounting. Any satisfactory equivalent combination of experience and training which ensures

ability to perform the work may substitute for the above.

Must have a valid driver’s license.

Must complete a background and drug screen

Strong working knowledge of office procedures, computerized office systems, use of accounting procedures and the ability to perform detailed work involving numerical data.

Demonstrated ability to operate a variety of office equipment.

Demonstrated ability to prioritize work assignments and perform duties with minimal supervision.

Ability to communicate effectively orally and in writing.

Requires self-motivation and willingness to function as a team member with the ability to interact well with the general public and various agencies.

Must be capable of lifting up to 50 pounds on occasion.

Present information verbally, factually, and logically.

KNOWLEDGE OF:

• Statutes, orders, administrative rules, resolutions, and directives pertaining to public records and election administration.

• Principles and practices of organization, administration, and supervision.

SKILL IN:

• Communicating effectively, both orally and in writing.

• Planning, organizing, coordinating, and supervising others.

• Public speaking.

ABILITY TO:

• Work independently and delegate responsibility.

• Plan, organize, coordinate, and supervise the work of subordinates.

• Express ideas effectively, both orally and in writing.

• Represent the department before other departments, boards, and committees.

• Interact with co-workers and the public in a helpful, courteous, and tactful manner.

• Establish and maintain effective working relationships with subordinates, the department director, other county workers, and the public.

• Attend work as scheduled and/or required.

Job Type: Full-time

Pay: From $6,838.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Pendleton, OR: Relocate before starting work (Required)

Work Location: In person