Job Description

Job Duties/Description:

• Handle all receptionist duties for the office, including answering phone calls, booking conference rooms, reserving visiting attorney offices, and greeting guests.
• Plan, manage, and coordinate time and working hours to accommodate admin and attorney requests and schedule.
• Coordinates with Director of Administration on Legal Administrative Assistant support issues.
• Build positive and productive relationships with leadership and peers, clients and Spencer Fane professionals in all functions at all levels.
• Keep projects running efficiently; keep all client information and case details up-to-date, send to-do reminders, assist with projects when needed, and take notes at meetings.
• Responsible for hospitality, including ordering food, setting up conference rooms, and coordinating Friday breakfasts.
• Manage office maintenance and upkeep; set up maintenance requests when needed, meet with vendors, schedule appointments, order and stock supplies, stock conference rooms, maintain basic cleanliness in the office, and decorate for holidays/events.
• Assist Office Managing Partner with facilities issues.
• Assist attorneys and staff with special requests (i.e., copies, vendor requests, meeting invitations, etc.)
• Act as liaison with Director of Administration concerning issues in the office.
• Assist with supply orders.
• Coordinate with Office Services/Records personnel to ensure appropriate completion of tasks.

• Accept and log all incoming and outgoing mail, FedEx, UPS, and courier deliveries.

Requirements:

• 4-year degree in Business or related field preferred
• 3 years working in a professional environment
• Ability to communicate effectively and professionally to develop strong working rapport with others
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel required; experience with project management tools such as SmartSheet preferred
• Excellent oral and written communication skills, strong problem-solving skills, and proactive business style essential
• Must be a detail-oriented self-starter with excellent customer service, time management, and organizational skills

Additional Info:

• Pay range: $24-30/hr.
• Schedule: 8:30am-5pm
• Location: 100 % in office, Minneapolis
• Type: 2 month Temp role - potential to go longer

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.