This position will serve as the main resource for undergraduate students within the department of Anthropology. The Undergraduate Advisor will coordinate, plan, develop, implement, and modify policies and procedures for the efficient operation of undergraduate counseling needs. They work closely with the SAO III, Chair, Undergraduate Vice Chair, and the department manager on short- and long-term scheduling and programmatic planning for the undergraduate and graduate curricula. They also counsel undergraduate students and applicants on all aspects of the undergraduate program including degree requirements (BA, BS and minor), progress to degree, and student petitions. The position will also coordinate departmental events including the Undergraduate Student Open House, commencement, and university programs including Bruin Day, Major Blast, and Transfer Day. The role will also attend freshman/transfer student orientation sessions. Occasional weekend hours are required of this role in order to participate in student informational events and commencement. Role will also serve as Evaluation Instruction Program Coordinator.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
22
Records
Qualifications
Required/Preferred
Ability to establish and maintain cooperative working relationships with staff, faculty, administrators, students, and the public from various backgrounds (social, cultural, economic or educational) on an individual basis or in a group setting.
Required
Knowledge of University student services such as Counseling and Psychological Services, Career Center, College Academic Counseling, Registrar's Office, Undergraduate Admissions, Dean of Students, Center for Accessible Education and other resource centers and services to assist students in need.
Preferred
Working knowledge of the department's program requirements and regulations for undergraduate degrees, including specific College of Letters and Science policies.
Preferred
Skill in dealing with confidential matters with tact and sensitivity, especially in the face of resistance, indifference or hostility.
Required
Ability to evaluate curriculum needs and recommend changes where appropriate.
Preferred
Ability to communicate clearly and effectively verbally and in writing to convey accurate and timely information to individuals at various organizational levels.
Required
Ability to work independently and with frequent interruptions on multiple projects while ensuring accurate, timely completion of projects and tasks.
Required
Demonstrated ability to prioritize work and complete assignments with minimal follow up required from supervisor.
Required
Ability to learn and discuss faculty interests and expertise with students.
Required
Functional Knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint and Publisher.
Required
Demonstrated ability to compose, edit and proofread reports, memos and other correspondence according to standard English grammar, punctuation and prose.
Required
Skill in mediating between contending parties.
Preferred
Skill in obtaining and conveying information in a clear and distinct manner to faculty, staff, and students.
Required
Skill in developing procedures to quickly and accurately assess individual student progress while assisting a large number of undergraduate students within the department.
Preferred
Ability to create reports and use various computer systems including SIS, CIMS, Counselor Desktop, Commencement Administrator, and electronic gradebook.
Preferred
Skill in establishing and maintaining confidential student files. Follow established protocol for maintenance of files and turnover of old files.
Preferred
Working knowledge of counseling theory and practice necessary to meet students' needs.
Preferred
Skill in interacting with persons of various social, cultural economic, and educational backgrounds for the purpose of advising students and working with faculty and staff.
Required
Mathematical skills necessary in computing GPA's
Required
Public speaking skills in order to address groups for dissemination of information (e.g. orientation group presentations, Open House, etc.)
Required
Occasional evening hours in order to participate in student informational events. And weekend hours for Bruin Day, Transfer Bruin Day, Commencement, and outreach.
Required
Knowledge of remote applications such as Zoom, Google Chat, Slack.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
03-09-2024
External Posting Date: