Clarification from the agency

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472).

Verification form BIA -4432 must be submitted with the application if claiming Indian Preference. No other documents will be accepted as proof of Indian Preference.

Duties

• Performs a wide variety of administrative duties and serves as the point of contact for the Transportation Department in the coordination of meetings, schedules, conferences, hearings, and other key organizational activities.
• Maintains automated office correspondence tracking systems. Provides input to and / or reviews all external / internal correspondence and documents to ensure that position, policies and direction is accurately stated and that all information is properly coordinated.
• Serves as Records Coordinator, occasionally serving as team leader and subject matter expert on assignments to review records management policy, plans, procedures and goals.
• Receives and processes all incoming mail, faxes and electronic mail by logging in, electronically scanning and filing, and tasking the staff to complete follow up actions.
• Assist with the coordination of meetings, conferences, special projects and training classes.
• Makes travel arrangements, maintains office supplies and services, contacts vendors and coordinates repair of equipment.
• Manages front desk and ensures all phone calls and visitors are received with courtesy and directed to appropriate staff.

Requirements

Conditions of Employment

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472).

Form BIA -4432 must be submitted with the application if claiming Indian Preference.

• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary / trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12 / 31 / 1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incidental Operator position. If you are required to operate a motor vehicle in order to properly carry out assigned duties, the 25 IAM 4 Motor Vehicle Safety Program Policy applies.

A Link is provided in the Additional Information Section.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS : (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0303).

• GS-6 : 1 year of specialized experience equivalent to at least the GS-5 grade level in the Federal service (obtained in either the public or private sector), which involved administering a records management program;
• prepare and review correspondence; making travel arrangements and processing vouchers; arranging for conferences, meetings, and training sessions;

ensure that all requests for action or information are acted upon and due dates are met; assist with budget activities; process time and attendance records.

All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date.

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472).

Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

Education is not a qualifying factor.