Summary
The mission of the Antitrust Division is to promote competition by enforcing the antitrust laws to protect economic freedom and opportunity on behalf of the American people.
The Antitrust Division has an opening for a Lead Records and Info Mgmt Spc to join its dedicated team and gain invaluable experience working in the public interest to protect the competitive process.
Are you ready to contribute to matters of national importance that promote a competitive and productive American economy?
This job is open to
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Federal employees - Competitive service
Current or former competitive service federal employees.
Individuals with disabilities
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses
Peace Corps & AmeriCorps Vista
Veterans
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Clarification from the agency
Status Candidates in the Federal Government and Special Hiring Authorities.
Duties
This position is located in the Knowledge Management Section (KMS), Executive Office (EXO), Antitrust Division (ATR). EXO is a very dynamic and fast paced office, delivering the professional management services that power ATR's people and mission. Within EXO, KMS handles enterprise information management through Records Management and Library Services. This position is responsible understanding business processes, leading, and maintaining the change to electronic records, and developing, implementing, administering & operating a modern records management program.
As a Lead Records and Information Management Specialist, responsibilities of this position will include, but are not limited to:
Serving as the Antitrust Division (ATR) subject matter expert for all areas of Records and Information Management.
Providing technical guidance and advice to the Knowledge Management Section Chief, staff, managers, and field activities.
Developing long-range objectives, plans, and records management feasibility studies for overall program and specialized components of the program.
Advising senior officials on records management program disciplines and identifying procedures and methodologies that improve the effectiveness and efficiency in the lifecycle management (creation, retention, maintenance, processing, use, access, release, safeguarding, declassification, and final disposition) of DOJ and ATR records and documentation.
Applying broad knowledge of program elements policies and procedures to direct, control, implement and execute an electronic records management program.
Furthering the change of ATR's paper records to electronic record-keeping.
Assisting in establishing new records management systems by working with the Technology Directorate on electronic record-keeping requirements, records management applications, as well as the technology challenges of accessing and maintaining records over time.
Developing, maintaining, verifying and evaluating existing systems; and analyzing business processes to provide recommendation to improve workflow and create efficiencies through use of automated tools, systems, and technology.
Providing expert analysis performing a broad range of operating system and/or executive software and processing hardware support tasks associated with the ongoing creation, maintenance and enhancement of ATR's electronic information system.
Leading and assigning work to records management specialists; assisting with prioritization of work and the accurate measurement of workload prioritization and completion; and assigning work to subordinates based on priorities, selective consideration of the difficulty and requirements of the assignments, and the capabilities of employees.
Developing Electronic Records Standard Operating Procedures (SOP) and directives.
Performing other related duties as assigned.
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Please note: Additional selections may be made from this announcement. Also, a writing sample and a combination of three to five business and academic references may be requested of individuals identified as best qualified, to be forwarded to the selecting official along with your application package, upon referral.
Requirements
Conditions of Employment
You must be a U.S. Citizen to be considered for this position.
You must undergo a pre-employment security investigation.
You may be required to take and successfully clear a drug test.
You must submit a complete application package by the closing date of this announcement.
You must meet all time-in-grade and qualification requirements by the closing date of this announcement.
SELECTIVE SERVICE: All male applicants born after December 31, 1959, must have registered for the selective service (see SSS.gov). If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.
DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
This is a bargaining unit position. This position is represented by the American Federation of State, County and Municipal Employees, Local 3719, AFL-CIO.
This is a full-time, non-supervisory permanent appointment in the competitive service, subject to a one-year probationary period in accordance with 5 C.F.R. 315.801.
The Antitrust Division participates in the E-Verify program.
Qualifications
To qualify for this position at the GS-14 level, your resume must reflect at least one year of specialized experience equivalent to the GS-13 level. Specialized experience is experience that has provided you with the particular knowledge, skills, and abilities to perform successfully the duties of the position as described above, and that is typically in or related to this position being filled. This experience must be identified in your resume.
Examples of qualifying specialized experience at the GS-13 level include:
Managing the transition from paper records to electronic records;
Developing, implementing, administering, and operating a modern records management program;
Developing, maintaining, verifying and evaluating existing electronic records systems;
Analyzing electronic records business processes; and
Leading teams of record management specialists.
Education
This job does not have an education qualification requirement.
Additional information
Application Requirements: ADDITIONAL INFORMATIONAL (3470/3500)
The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is online.
The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over candidates from other agencies for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority over other applicants who are not employees of the Department of Justice if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is online.
The Veterans Employment Opportunity Act (VEOA) allows veterans to apply to announcements that are only open to "status" candidates, which means "current competitive service employees." To be eligible for a VEOA appointment, your latest discharge must be issued under honorable conditions (this means an honorable or general discharge), AND you must be either (1) a preference eligible (defined in title 5 U.S.C. 2108(3)), OR (2) a veteran who substantially completed 3 or more years of active service. When applying under VEOA, you must rate and rank among the best qualified when compared to current employee applicants in order to be considered for appointment. Veterans' preference does not apply to internal agency actions such as promotions, transfers, reassignments and reinstatements.
DOJ EEO Statement/Policy
OPM Reasonable Accommodation Policy Statement
DOJ Reasonable Accommodation Policy Statement
Veterans' Information
Legal and Regulatory Guidance
Benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated under DOJ's Merit Promotion Plan and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the basic qualifications for the position listed in this announcement. Please note: Basic qualifications will be determined based on a comparison of your resume against the quality and extent of experience or related education as reflected in the position requirements.
The evaluation process consists of an online assessment and a subject matter expert review of your resume. Subject matter experts (SMEs) will review your resume to determine your qualifications for this position based on the required specialized experience. Your resume should demonstrate how you meet all aspects of the specialized experience statement. SMEs will not review additional information beyond your resume.
If you are found to be qualified for this position, your resume and supporting documentation will be further assessed and compared to the responses of your occupational/assessment questionnaire. The numeric rating you receive will be based on your responses to the questionnaire. The rating is a measure of the degree to which your background matches the competencies required for this position, and will determine the rank in which you place (Qualified, Highly Qualified, or Best Qualified). The "Best Qualified" candidates will be contacted to submit a job market paper or relevant writing sample prior to being referred for selection.
Your application will be further assessed based upon the following competencies:
Information Resources and Electronic Records Law;
Leadership;
Oral Communication; and
Records Management.
If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully as errors or omissions may affect your rating.
Performance Appraisals and Awards
You will receive an additional point added to your final score for a fully successful or higher performance rating. An additional point will also be added to your final score for any one performance award received within the past three years that relates to the position for which you are applying. Please provide only one recent award. To receive credit, you must provide a copy of your performance rating and a copy of your performance award SF-50.
Required Documents
To apply for this position, you must provide a complete application package which includes:
1. A copy of your resume or equivalent - Applicants will be evaluated based on a comparison of the position requirements against the quality and extent of experience or related education as reflected in their resume and cover letter. Applicants are encouraged to ensure work experiences, as represented in their resume, clearly show the possession of knowledge of the subject matter pertinent to the position, and the competencies and technical skills to successfully perform the duties of the position. A cover letter is optional.
RESUME REQUIREMENTS: ALL APPLICANTS: you must submit a resume supporting your specialized experience and responses to the online questionnaire. The federal government has very specific resume requirements. If you have not written a federal resume before, you may want to watch this Resume Writing Tutorialvideo on the USAJOBS YouTube channel, or read through a helpful Resume Writing FAQon the USAJOBS Site to learn what details you should, and should not, include in your resume. A CV (curriculum vitae) may not contain enough information to meet these resume requirements.
Your resume should list all work experience (paid and unpaid); you must list the full name and address of each employer.
For all types of work experience, you should indicate the start and end date (include month and year); you must also list the average number of hours per week that you worked.
Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
2. A completed assessment questionnaire. A preview is available here: https://apply.usastaffing.gov/ViewQuestionnaire/12307450
3. SF-50, Notification of Personnel Action (if applying as a status candidate with current or former Federal service) which shows type of service appointment, tenure group, grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form, which shows the length of time you have been in your current/highest grade (examples of appropriate SF50s include promotions, Within Grade/Range Increases, and SF-50s over one year old). If you have promotion potential in your current position, please provide proof.
4. Most Recent Performance Appraisal (if current federal employee).
5. SF-50, Notification of Personnel Action, documenting receipt of a Performance Award received within the last 3 years (if applicable).
6. Documentation of eligibility for special hiring authorities (if applicable) to prove appointment eligibility. Examples include Schedule A disability letter, Peace Corps volunteer letter and:
Documentation of eligibility for CTAP and ICTAP (if applicable) - You must provide written notification of your eligibility for CTAP and/or ICTAP; your most recent Performance Appraisal, and your SF-50, Notification of Personnel Action.
Veterans' Preference Documentation (if applicable) - If you are a discharged, non-disabled veteran, you must submit a copy of your DD-214 showing character discharge (Member Copy-4), or other Documentation of Service and Separation under Honorable Conditions. If you don't have your DD-214, you may request it after discharge from the National Archives.
If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, and 6) dated within 120 days of your separation.
If you are a disabled veteran, Purple Heart recipient, or mother or spouse of a disabled or deceased veteran, you must submit a completed SF-15 and all additional proof required by the SF-15, as applicable. If you don't have your Department of Veterans Affairs letter establishing proof of disability, you may request it online or call 1-800-827-1000.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. A complete application package must be submitted by 11:59 p.m. Eastern Time (ET) on 03/11/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov//how-to/application/status/.
Please note: Applications mailed using government postage and/or internal federal government mailing systems are in violation of agency and postal regulations and will not be accepted.
These instructions outline our application process. You must complete the online application process and submit any required documents by 11:59 p.m. ET on the closing date of this announcement. We are available to assist you during business hours (8:00 a.m. - 4:00 p.m. ET, Monday - Friday). If applying online poses a hardship, you must contact us by noon ET on the announcement's closing date. If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact the Human Resources Sectionby email at ATR.personnel@usdoj.gov or by phone at 202-514-2469 to obtain an alternative application.
If you require a reasonable accommodation for disability during any part of the application and hiring process, please contact Karen Jung by phone at 202-514-8885 or by email at Karen.Jung@usdoj.gov. The Antitrust Division provides reasonable accommodation to applicants with disabilities on a case-by-case basis. You must contact us by 5:00 p.m. ET on the announcement's closing date to request accommodation. Callers with hearing or speech impairment can access their state's telecommunications relay service (TRS) to make TTY calls by dialing 7-1-1. Ms. Jung is not the point of contact for questions about the vacancy announcement.
Agency contact information
Human Resources Section
Phone
202-514-2469
Email
ATR.personnel@usdoj.gov
Address
Antitrust Division
450 5th Street, NW
Washington, DC 20530
US
Next steps
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. After the announcement closes, we will conduct an evaluation of your qualifications based on the application we receive. Ranking will be determined based on responses to the Assessment Questionnaire. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30 to 60 days of the closing date of this announcement.