Dagen Personnel is recruiting an Administrative Assistant for a global law firm downtown.

This is an in-office position.

Only qualified candidates will be contacted.

This role works closely with the Human Resources Director and internal Recruiters to facilitate and complete various recruiting and administrative assistant functions.

The successful incumbent will be responsible for -

• Coordinating the end-to-end recruitment process, including job postings, candidate sourcing, scheduling and assisting with interviews, and pre-employment screening
• Facilitating new employee orientation and work closely with various departments to ensure a smooth integration of new hires
• Coordinating travel and process expenses for team members
• Handling a variety of general office tasks such as filing, organizing and tracking budget items
• Researching and recommending improved processes and data analysis
• Handling logistics, preparing agendas and scheduling meetings
• Monitoring the firms attorney registration statuses and CLE requirements, and maintaining CLE compliance tracking records:
• Responding to routine attorney inquiries regarding CLE credit totals/updates/deadlines and license renewal registration information
• Preparing CLE extension applications and following up when needed
• Ensuring the CLE compliance database and tracking charts accurately reflect attorney arrivals and departures
• Designing and creating event invites
• Supporting the PD Department with programming and logistical coordination
• Supporting the firms Diversity and Inclusion, and Community Outreach programs with programming logistical coordination
• Providing backup administrative support to the attorney recruitment team

Requirements:

• Bachelors degree or commensurate experience required
• At least two years of work experience, preferably in a related field
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong organizational skills
• Strong attention to detail
• Good judgment and a professional demeanor
• Ability to work effectively with all levels of firm personnel
• Strong knowledge of Microsoft Office Suite including Word, Excel and PowerPoint
• Must be highly motivated, creative, flexible, adaptable to change and results oriented

by Jobble