PURPOSE OF THE POSITION: The purpose of this position is to provide administrative support in the daily activities that impact Triumph World Black installation and progress between Triumph Motorcycles America, LTD and the Dealer Network.

MAJOR RESPONSIBILITIES

• Purchase Orders – create PO’s for vendor production; submit PO’s to accounting with required supporting documentation; create Vendor order
• Triumph World Black Quotes – Survey quote requests; build fixture, flooring and lighting quote packages in Microsoft Excel
• Triumph World Black Deliveries – Schedule & delivery site confirmation; follow up for trailing, missing or damaged items.
• Flooring Order Forms – Create flooring order forms; complete word documents; create pdf vendor format.
• Tracking/Documentation – Document processes to create checklists; update all tracking mediums (internal and external)
• Bike Stand Orders – Coordinate order/delivery with contact at vendor; print required supporting documentation for bike stand billing to dealers.
• Miscellaneous Tasks – Including but not limited to: Smartsheet data entry and updates; create dealer review PowerPoint presentation shells; Send sales data requests for current projects to Regional Managers; create “webEx design review” templates in Microsoft Excel; schedule WebEx calls and Outlook invites; CMT sales data requests; Unmerging CMT Word document forms; Ceramic tile quote requests; Manage UPS shipments; Create Triumph World Black dealer file folders; Create and convert “installed” Triumph World Black dealer file folders; create Triumph World Black billing folders for current and upcoming projects; any other administrative related tasks not listed that manager requires to support the Triumph World Black projects.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge:
  1. Microsoft Office experience is required, specifically Excel, Word and Outlook as these will be used on a daily basis. Must have a working knowledge of Microsoft Office, Word, Excel and Access
• Skills: 
  1. Self-motivated, proactive, and organized
  2. Excellent written and verbal communication skills
• Abilities:
  1. Must work well with others (internal staff, vendors and dealers); excellent customer service skills.
  2. Able to identify issues and willingness to rectify a problem quickly with minimal damage.

RELATIONSHIPS

• Internal:
  1. Works with other members within Dealer Development, Regional Managers and Accounting regularly. May work with other departments as well
• External
  1. Will work directly with Vendors/Suppliers
  2. Will work directly with Dealers.

AUTHORITY

• Spending Authority
  1. Following the Purchase Order process and with Dealer agreement signed.
• Authority to Hire/Fire
  1. No
• Decision Making Authority
  1. Some ability to act independently, some need for approval.

EDUCATION 

• High School diploma or equivalent

TRAINING 

• Triumph World Black process
• Purchase Order process
• Dealer Order process

PHYSICAL REQUIREMENTS OF THE JOB 

While performing the duties of this job the employee is frequently required to stand, walk, and sit. The employee is occasionally required to lift up to 50 pounds. The vision requirements include depth perception, ability to adjust focus, close vision, and color vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.