Introduction

The Administrative Director of Medical Education (ADME) is responsible for maintaining oversight of the accreditation process for each individual specialty program as well as the institutional accreditation for programs in their specific hospital. Program compliance with accrediting and regulatory agencies is critical to the success of the program(s). The ADME will make formal recommendations for improvement based on accreditation requirements for both the institutional and program accreditation in collaboration with the Program Directors and Designated Institutional Official (DIO). The ADME will assist and guide initiatives as directed by the designated institutional official or division/corporate leadership to open new residency programs.

In addition to accreditation, the role exists to manage the GME office, direct the administrative operations and maintain appropriate oversight and daily management of all medical education programs, which may also include undergraduate medical education at the defined facility. The ADME may support either a single hospital campus or several campuses. At the local campus level, the ADME is responsible for creating and maintaining appropriate business relationships with various service lines and C-Suite personnel to educate and promote Graduate Medical Education (GME)-related timelines and events. Items such as budgetary matters, GME staffing, and space planning should be regularly visited topics of conversation with C-Suite leaders.

Benefits

Tristar Health, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Administrative Director of GME where your passion for creating positive patient interactions are valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

Readiness, Accreditation, and Program Development

• Facilitate ongoing readiness for the Accreditation Council for Graduate Medical Education (ACGME) Annual Institutional Review by assisting in the submission of executive summaries that include action plans for oversight of and performance monitoring procedures for underperforming programs
• Assist the designated institutional official in all correspondence with ACGME at the institutional and program levels
• Oversight of resident work hours, resident supervision, and evaluation process that meets ACGME requirements
• Track residency program citations and program action plans to address ACGME citations
• Responsible for annual institutional WebADS program update to ACGME
• Facilitation of program letters of agreement for learners. Oversight of inter-institutional affiliation agreements
• Development of mechanisms to ensure appropriate teaching of ACGME competencies
• Assist hospitals with the creation of new programs through the application building process which may include serving as the initial program support during the application and accreditation phase

Management Responsibilities

• Liaison between programs and division GME leadership
• Responsible for managing GME physician and trainee agreements agreements with facility and division leadership
• Analyze and review timesheets for accuracy. Ensure timely processing for check requests, both physician timesheets and vendor payments
• Assist hospital to ensure a smooth transition for program directors, associate program directors, and core faculty into employment by HCA Healthcare
• Develop and manage operating and capital budgets for related programs, collaborating with division GME leadership and facility CFO
• Quarterly audits (internal program review) through the resident management suite (New Innovations) of each specialty area as designated by the division or corporate leadership and/or program directors
• Supervise the daily activities of the program coordinators to ensure institutional program guidelines are satisfied
• Responsible for onboarding, orientation and continuous supervision of GME program staff
• Oversee and manage the resident/fellow onboarding and offboarding in collaboration with local HR, PSG GME HR, and the corporate GME Operations team
• Responsible for necessary training and orientation logistics for residents/fellows
• Responsible for performance appraisals (done in coordination with the program director), discipline, scheduling and any supervisory related duties. Perform all needed evaluations for program coordinators. While coordinators will support their individual program director(s), it is expected that the ADME serves as their supervisor for many HR and other systems responsibilities. Provide formal feedback to program coordinators. Identify and develop opportunities and provide development training sessions on New Innovations essentials, leadership essentials, annual program evaluations, and other compliance areas as they pertain to residency
• Liaison between residents/fellows and local Human Resources
• Assist in managing residents in coordination with the program coordinator (Lawson, Kronos, eSAF, Concur, etc.). Identify opportunities for education in healthcare setting to ensure compliance with hospital and ACGME regulations
• Assist program directors with resident remediation and referrals to the employee assistance program (EAP) and/or other external assistance programs as necessary
• Timely completion of Intern and Resident Information System (IRIS) report in collaboration with the reimbursement department
• Organize event management for activities throughout the academic year (graduation, Thank a Resident Day, holiday events, wellness events, etc.)

Program Leadership

• Work in conjunction with GME leadership team to create or update affiliation agreements, aggregate agreements, assist program directors with departmental program letters of agreement between multiple institutions/departments, and also address legal and
• financial responsibilities related to residents, rotators, and medical students
• Identify financial support needed to maintain residency programs according to institutional requirements set forth by the ACGME
• Create/Streamline efficient pathways for entrance into the organization and for external resident rotators to acquire education training in the organization’s computer system
• Participate in strategic planning for the programs and hospital
• Assist with policy development
• Maintain documents relative to GMEC meetings and accreditation, and any sub-committees that may evolve

EDUCATION:

• Required: Bachelor’s degree from an accredited college or university and 3 years’ experience in a graduate medical education or healthcare medical education setting. Equivalent work experience may substitute degree requirement
• Preferred: Master’s degree from an accredited college or university and 3 years’ experience in a graduate medical education setting

EXPERIENCE:

• Minimum of 3 years of graduate medical education experience or an equivalent combination of experience and education is required. Management experience is preferred

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent written and verbal communication skills
• Complex problem-solving skills
• Ability to organize information
• Ability to handle sensitive information with absolute confidentiality
• Ability to efficiently and accurately manage multiple tasks and projects
• Working knowledge of software applications including Microsoft Office and New Innovations
• Ability to make decisions independently or to escalate issues as needed
• Ability to communicate effectively in English, both verbally and in writing
• Excellent presentation skills
• Working knowledge of matrixed organization
• Additional languages preferred

Physician Services Group is skilled in physician employment, practice and urgent care operations. We are experts in hospitalist integration, and graduate medical education. We lead more than 1,300 physician practices and 170 urgent care centers. We are HCA Healthcare’s graduate medical education leader. We provide direction for over 260 exceptional resident and fellowship programs. We focus on carrying out value-added solutions. These solutions help physicians deliver patient-centered healthcare. We support HCA Healthcare's commitment to the care and improvement of human life.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Administrative Director of GME opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.