CLASS SUMMARY: 

This position is responsible for the purchasing function of an assigned area. Responsibilities may include: preparing bid documents; preparing purchase orders/contracts; resolving vendor wage and compliance concerns; resolving vendor disputes; and providing technical assistance.

TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

1. Prepares bid documents for a wide range of goods and services and reviews responses to determine award.

2. Prepares and processes purchase orders/contracts for a wide range of goods and services.

3. Communicates with vendors, including: conducting negotiations; discussing scope and terms/conditions of purchase orders/contracts; resolving wage and compliance concerns; resolving disputes.

4. Processes vendor payroll.

5. Provides purchasing assistance to staff.

6. Maintains vendor files (including certificates of insurance and tax IDs) and related files to ensure accuracy of information.

7. Performs other duties of a similar nature or level.

TRAINING AND EXPERIENCE (positions in this class typically require):

Bachelor’s degree in Business Administration or related field; 2-4 years of related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING REQUIREMENTS (positions in this class typically require):

• None

KNOWLEDGE (position requirements at entry):

• Applicable federal, state, and local laws, rules, and regulations;

• Computers and related software;

• Purchasing principles and practices;

• Methods of preparing bid documents;

• Negotiation techniques;

• Methods of preparing purchase orders/contracts;

• Standard payroll processing;

• Document retention.

Independent Judgment/Decision Making/Problem Solving:

Performs tasks and duties under general supervision, using established procedures and some innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies, and practices. Refers unusual problems to supervisor.

SKILLS (position requirements at entry):

• Using computers and related software;

• Preparing bid documents;

• Reviewing bid responses and determining award;

• Preparing purchase orders/contracts;

• Conducting negotiations;

• Resolving vendor wage and compliance concerns;

• Resolving vendor disputes;

• Processing vendor payroll;

• Providing technical assistance to staff;

• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

NOTE:

The above job description is intended to represent only the key areas of responsibilities. Specific position assignments will vary depending on the business needs of the department.