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Office Assistant 2 (Region 10) - NY HELPS
$47k-61k (estimate)
Full Time | Transportation 2 Weeks Ago
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Transportation, Department of is Hiring an Office Assistant 2 (Region 10) - NY HELPS Near Hauppauge, NY

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:
Promotional: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm
Open Competitive: One year of clerical experience.
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
If there are three or fewer qualified candidates interested in appointment to this position a permanent
appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be
an employee of the Department of Transportation and have one year of permanent competitive service as a
Office Assistant 1, SG-06.

Duties Description
Duties include but not limited to:
  • Purchase Order Requestor and Invoice Reviewer roles in Statewide Financial System (SFS)
  • Order and enter purchasing card reconciliation which includes invoices from vendors such as FedEx, Pitney Bowes, Staples, W.B. Mason, and New York Marking Devices
  • Order ink stamps and paper for program groups
  • Point of Contact for purchasing questions and issues
  • Respond to audit inquiries from Business Service Center
  • Enter regional revenue in SFS
  • Follow up on outstanding invoices
  • Handle purchasing and travel card distribution and troubleshoot card issues
  • Conduct mailroom duties such as adding postage, logging in packages, and mail distribution
  • Receptionist duties such as greet walk-ins, answer main phone line, and monitor general Administrative Services email
  • Printer liaison
  • Assist with job fair recruitment
The incumbent will be expected to work with personal and confidential employees’ records and must maintain a high level of confidentiality and discretion. The incumbent will be required to answer questions, explain, or clarify processes and/or procedures.
Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Additional Comments
  • For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Transportation

SALARY

$47k-61k (estimate)

POST DATE

04/24/2024

EXPIRATION DATE

06/22/2024

HEADQUARTERS

LANCASTER, VA

SIZE

<25

FOUNDED

2010

CEO

ROBERT E HARPER

REVENUE

$5M - $10M

INDUSTRY

Transportation

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