Summary

The purpose of this position is to ensure the prompt payment of all the Town’s accounts payable.
NOTE: All candidates must pass a pre-employment background check, drug screen, and credit check prior to employment. All job offers are conditional.
FLSA : EXEMPT

Essential Functions

• Reviews approved invoice transactions verifying appropriate signature approval, general ledger account coding, available budget, purchase orders, and supporting documentation.
• Enters all department approved check disbursement requests into the Town’s financial accounting system.
• Reviews weekly accounts payable invoice batch for accuracy.
• Scans invoices and other supporting documents into financial software system for data archiving.
• Posts approved batches and runs checks to vendors.
• Reviews all employee travel forms for accuracy, adherence to policy, and adequacy of back-up documentation.
• Performs purchase order maintenance in the Town’s financial accounting system.
• Reconciles purchasing card logs between purchasing card vendor statements and financial accounting system.
• Prepares and submits monthly state sales tax reports.
• Maintains contractor and other related data files and prepares timely and accurate monthly sales tax reports to the NC Department of Revenue.
• Maintains vendor files in financial system as well as on site including vendor applications and W-9’s.
• Aids in preparation of, reconciliation and distribution of annual 1099 reporting to vendors and the Internal Revenue Service.
• Prepares credit applications, Town W-9 requests, and other reports related to accounts payable as needed.
• Trains town employees in accounts payable processing procedures including travel and purchasing card policies.
• Leads various accounts payable special projects.
• Performs other duties as assigned.

Minimum Qualifications

• General accounting and bookkeeping standards and practices
• Computerized systems for maintaining financial records.
• Current principles and practices of good customer service
• Principles and practices of maintaining public records.

• Establish and maintain effective working relationships with employees, customers, and supervisors.
• Provide excellent customer service.
• Communicate effectively orally and in writing.
• Solve problems and make sound decisions.
• Manage own time while working independently.
• Maintain accurate, organized financial records, and prepare reports.
• Gather data, analyze problems, evaluate alternatives, and make appropriate recommendations.
• Operate standard office equipment and perform mathematical calculations.
• Utilize Microsoft Office suite (Word, Excel, PowerPoint, and Outlook) and other enterprise or web-based software.
• Interpret Town ordinances, policies, and procedures.
• Receive and maintain confidential information.
• Model behaviors that are consistent with our value of RESPECT