AP Specialist

Job Duties and Responsibilities

1. Invoice Processing:

• Receive, review, and verify invoices for accuracy, completeness, and proper authorization.

• Code and enter invoices into the accounting system promptly and accurately.

• Resolve discrepancies and issues with vendors and internal departments as needed.

2. Payment Processing:

• Prepare and process payment batches according to payment terms and company policies.

• Reconcile statements and ensure timely vendor payments while managing cash flow effectively.

• Collaborate with the finance team to forecast and plan for upcoming payments.

3. Vendor Management:

• Maintain vendor relationships and address inquiries regarding payments or invoice-related matters.

• Assist in the setup of new vendors, ensuring compliance with company policies and procedures.

• Negotiate payment terms and discounts with vendors when applicable.

4. Record-Keeping and Reporting:

• Maintain accurate records of accounts payable transactions, including filing and documentation.

• Generate reports and analysis related to accounts payable activities for management review.

5. Compliance and Process Improvement:

• Ensure compliance with company policies, accounting principles, and regulatory requirements.

• Identify opportunities for process improvements and contribute to enhancing efficiency within the accounts payable function.

Qualifications:

• Proven experience in accounts payable within a manufacturing or similar industry.

• Strong understanding of accounting principles and practices.

• Proficiency in using accounting software and Microsoft Office, particularly Excel.

• Excellent attention to detail and accuracy in processing invoices and payments.

• Ability to communicate effectively with internal and external stakeholders.

• Strong organizational and time-management skills to handle multiple tasks and deadlines.