Job Description

We are seeking an Accounts Payable Coordinator in our Weymouth, MA office to perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

The ideal candidate will be enthusiastic, self-motivated, team player who is able to thrive in a fast-paced office environment.

The candidate will be an integral part of our accounting / finance team, providing support to all aspects of the department.

Core Responsibilities

• Receive, review, provide account coding, and load subcontractor invoices, vendor invoices and check requests into accounting software
• Process checks generated from accounts payable including mailing and filing electronically
• Monitor accounts payable email and redistribute as necessary
• Respond to payment inquires from subcontractors, vendors, internal personel, and investigate and resolve issues / discrepancies
• Maintain vendor file maintenance including adding / deleting vendors as necessary, W-9’s, certificates of insurance, etc.
• Monitor and respond to telephone inquires when requested
• Assist AP Manager with various ad hoc assignments as requested

Qualifications

• Bachelor’s degree preferred in Accounting, Finance or business, minimum of a HS Diploma
• Proficient in computer data entry and management (speed and accuracy)
• 5-8 years professional experience in an office / professional environment
• Ability to research, retrieve, prepare, and analyze data from accounting software
• Excellent leadership, dependability, and organizational skills with the ability to manage multiple competing priorities effectively
• Self-motivated and able to work effectively and accurately with minimal oversight
• Excellent written, verbal, and interpersonal communication skills
• Working knowledge of standard software packages (MS Office 365), including Adobe Acrobat and Excel
• Knowledge of Deltek Vantagepoint and EleVia Payables and Tracking a plus

Last updated : 2024-02-27