Events Manager
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11156
Full/Part Time: Full Time
Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more about UTSA online, on USTA Today or on TwitterInstagram, Facebook, YouTube or LinkedIn.
Posting End Date: Open Until Filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range: $36,000 - $40,000 annualized, commensurate with education, experience and qualifications.
Hours: up to 40 hours per week, exempt.
Required Application Materials:

• Resume and cover letter are required.

Essential Functions

Job Summary
To plan and coordinate support operations for the Student Union & Conferences and Events. Responsible for scheduling and supervision of events and coordinating technical, physical and other required support.
Core Responsibilities

1. Initiates, plans, schedules, and manages on- and off-site university events to include coordination/procuring of location, facilities, technical services, supplies, marketing, publicity, and personnel.
2. Coordinates financial transactions, including budget tracking, invoicing, billing records, contracts and payroll. Monitors accounts for events.
3. Ensures sufficient support personnel are trained and available.
4. Acts as a liaison with internal and external customers and agencies to coordinate and facilitate co-sponsored events.
5. Communicates information regarding facility use, program operations, and campus policies, regulations and procedures to customers and the University community.
6. Prepares reports and statistical information.
7. Coordinates and/or participates in special meetings.
8. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field from an accredited institution.
• One year of experience in events management, event planning, hospitality, or related experience.
• General knowledge of sound and lighting systems and other applicable equipment.
• Personal computers, events management software and standard office equipment.

Preferred Qualifications

• Bachelor's Degree in Marketing, Management, or Communications.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR).

Working Conditions

• Will require evening and weekend hours.
• Must have reliable transportation to travel between all UTSA campuses including Main, Downtown, Southwest, ITC, etc.
• Office environment.
• Requires use of personal computing equipment.

Physical Demands:

• Sedentary work.
• Exerts up to 10 lbs. of force occasionally including moving event related equipment.

---

This position will be primarily located on campus . Travel and parking expenses are the employee's responsibility.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=11156&PostingSeq=1
jeid-25d37081d043364da6ff8ed949dc263a