8 University Events Coordinator Jobs in San Antonio, TX
Hallmark University is Hiring an University Events Coordinator Near San Antonio, TX
- Responsible for both strategic and tactical elements of event planning adhering to university policies and procedures.
- Event aspects, such as venue, seating, dining, audio visual needs, videographer and photographer coordination, guest speakers, guest list, name badges, and the welcoming of guests.
- Responsible for event specific contract negotiations with external vendors/contractors with proper and timely coordination in partnership with the Procurement Office.
- Scheduling of campus space for meetings, conferences, and special events, as well as event information is up to date on the Hallmark University Portal calendar.
- Administering and coordinating billing and invoicing related to reservations and procurement through proper University staff in a timely manner.
- Breaking down and cleaning the event space once the event has drawn to a close.
- Manage internal (University) and external event staff to provide excellent customer service in a professional team environment through effective professional coordination to ensure timely and accurate deliverables.
- Assist with post event recaps and thank you letters to attendees.
- Provide excellent customer service to all departments/employees within the university, outside customers, prospective students as well as current students.
- Operate with schedule flexibility according to event calendar to be available for set up and conclusion of events.
- Additional duties assigned.
- General knowledge of best practices in event planning.
- Able to work independently, efficiently in a fast paced, multi-tasking open office environment and to meet deadlines.
- Must participate in the Hallmark Character program.
- Able to promptly answer support related email, phone calls and other electronic communications.
- Self-motivated, detail-oriented and organized have an ownership mentality.
- Strong communication (oral and written), interpersonal, organizational, and presentation skills.
REQUIRED:
- Bachelor’s degree and 1 year of event planning experience or equivalent combination of experience and training.
- Proficient with Microsoft Office and other Web-Based programs.
- Knowledge and experience with internet research for procurement of items/materials required.
- Familiarity with budget development.
- Must have excellent organization and analytical skills; ability to manage multiple events and priorities simultaneously.
- Ability to work effectively with university staff, faculty, students, representatives from outside agencies, senior leaders, and the public.
- Bachelor’s degree in related field with 2-5 years of event management experience in an agency, nonprofit or corporate setting.
- Bilingual.
Job Summary
Full Time
Retail
$98k-123k (estimate)
01/05/2024
05/22/2024
hallmarkuniversity.edu
San Antonio, TX
200 - 500
Retail
Related Companies
The job skills required for University Events Coordinator include Customer Service, Leadership, Scheduling, Microsoft Office, Presentation, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be an University Events Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by University Events Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for University Events Coordinator positions, which can be used as a reference in future career path planning. As an University Events Coordinator, it can be promoted into senior positions as a Meeting/Event Planner II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary University Events Coordinator. You can explore the career advancement for an University Events Coordinator below and select your interested title to get hiring information.
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