Requisition No: 826290

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 20TH CIRCUIT- EXECUTIVE LEGAL ASSISTANT I - 21011313

Pay Plan: State Attorneys JAC

Position Number: 21011313

Salary: $35,360.00

Posting Closing Date: 04/28/2024

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OFFICE OF THE STATE ATTORNEY

TWENTIETH JUDICIAL CIRCUIT

AMIRA D. FOX

STATE ATTORNEY

Date: March 28, 2024

Deadline: April 28, 2024

Position: Executive Legal Assistant, full-time

Locations: Lee (Fort Myers)

Salary: $35,360 Annual Salary. We are paid on a monthly basis.

Description:

This Executive Legal Assistant position serves the State Attorney, Chief Assistant State Attorney, and the Executive Director. The primary duties are those associated with assisting the Executive Director. This position also supports other staff members of the Executive and Administrative Divisions. This position requires a high level of confidentiality, the ability to multitask and prioritize in a fast-paced environment. This requires the ability to work independently as well as with other staff, divisions, and offices on varied projects. Must be able to perform general secretarial duties, administrative tasks, and executive level correspondence. A working knowledge of office policy and procedures is needed.

A normal workday may include preparing correspondence and contracts, coordinating & scheduling meetings (conference calls, events), preparing materials and reports for meetings, answering incoming calls, assisting Executive Staff visitors, processing legal applicants (law students seeking internships and post graduate applicants seeking permanent employment). Organizing various functions such as Awards Committee, parking recognition program, various administrative contracts. Communicating with law schools for participation in Career Fairs, on-campus recruiting, and resume collections.

The ability to use Microsoft Word, Excel, BOMS (Business Office Management System) and PowerPoint is needed. MS Word projects often require mail merges (Access databases and Excel spreadsheets). Excel spreadsheets are used for creating tables and charts for tracking purposes as well as projects utilizing formulas and special formatting codes for financial reports. PowerPoint presentations are often used as training tools and presentations throughout the circuit.

Desired knowledge and abilities:

SKILLS AND ABILITIES:

• Maintain confidentiality
• A thorough knowledge of agency policies
• Knowledge and understanding of preparing professional correspondence, including letters, memorandum, and emails
• Ability to interact professionally with other employees, members of the public, and stakeholders
• Effective and efficient communication skills
• Ability to multitask and prioritize
• Ability to plan, schedule, organize, and coordinate others work duties as well as their own
• Efficient typing skills
• Working knowledge of Excel, BOMS, Word and PowerPoint
• Perform quality work within deadlines
• Review and promptly respond to all electronic messaging
• Ability to focus and pay attention

EDUCATION AND TRAINING:

A high school diploma or equivalency and three (3) years of progressively responsible secretarial or administrative experience. Additional education may be substituted for experience on a year-to-year basis.

Benefits:

• Florida Retirement System (FRS) All employees have two choices of retirement plans: the FRS Pension Plan and the FRS Investment Plan. Your employer contributes the majority of your FRS retirement plan savings. A mandatory 3% pretax contribution is directed from your paycheck into your retirement account.

• Annual Leave All full-time employees who are filling established positions shall earn annual leave as shown below. Part-time employees will earn leave time on a pro-rated basis according to number of hours worked. (Days per year reflected as “dpy.”):

Creditable Service Hours Per Month Creditable Service Hours Per Month

0 - 3 years 8 hrs., 40 min. = 13dpy. Years 6, 7, and 8 13.25 hours = 20dpy.

Years 4 and 5 10 hours = 15dpy. 9 years and over 20 hours = 30dpy.

• Sick Leave All full-time employees shall be credited with 8 hours and 40 minutes per month of sick leave, equaling 13 days per year. Part-time employees will earn leave time on a pro-rated basis according to number of hours worked.

• Holidays The following holidays, as provided by the Florida Statutes, shall be observed as paid holidays:

New Year’s Day, Memorial Day, Labor Day, Thanksgiving Holiday Weekend

Martin Luther King Day, Independence Day, Veteran’s Day, Christmas Holiday

• Plus, other holidays designated by the State Attorney

• Direct Deposit Convenient direct deposit is required for monthly payroll (paid on last working day of the month).

Benefits continued:

• Health Insurance No waiting period for employees to enroll in health insurance. Coverage can begin as early as 2nd month of employment (following payroll premium deduction). Visit www.MyBenefits.MyFlorida.com/ for more information.
• Monthly insurance premiums are:

Coverage Type PPO/HMO Standard

Single Coverage $50.00 per month

Family Coverage $180.00 per month

• Supplemental insurance plans are available for:

Dental, Vision, Cancer, Hospitalization, Intensive Care, Disability, Accident

• Life Insurance All Full-time employees will receive a free, basic term life insurance benefit of $25,000. Additional coverage for spouse and children is available for purchase.

To learn more about the Office of the State Attorney for the

Twentieth Judicial Circuit of Florida, please visit: www.sao20.org.

If interested, please submit the completed State Attorney’s Office Application to:

Human-Resources@sao20.org

Supplemental Information:

The Office of the State Attorney, 20th Judicial Circuit is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, national origin, marital status or disability. If you require an accommodation, as defined by the Americans with Disabilities Act to participate in the application/selection process, please contact the Human Resources Department in advance via e-mail at Human-Resources@sao20.org

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.