Requisition No: 828078

Agency: Military Affairs

Working Title: Military Records Management Analyst - SES

Pay Plan: SES

Position Number: 62000040

Salary: $42,927.19

Posting Closing Date: 05/15/2024

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Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000040

WORK LOCATION: SAINT AUGUSTINE, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision, and Supplemental Insurance
• Retirement Benefits
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

MINIMUM REQUIREMENTS:

• A High School Diploma or equivalent AND
• Five (5) years of professional Administrative experience or related field

DUTIES AND RESPONSIBILITIES:

• Reviews all required promotion or retention board packet documentation (i.e. military education/training, evaluations, record briefs, etc.) prior to board convene date for Enlisted Promotion Systems Boards (E5 through E9), Officer/Warrant Officer and Enlisted Annual Retention Boards and The Adjutant General’s Award Board.
• Responsible for ensuring compliance with applicable regulatory and statutory requirements and procedures of all Officers/Warrant Officers submitting packets to be federally recognized.
• Monitors and reviews on a quarterly basis the DA Board selection process for all Captains through Lieutenant Colonels.
• Assists in preparing all required documentation for the Officer Career Management Board.
• Conducts research necessary for applicable board in the Interactive Personnel Electronic Records Management Systems (iPERMS) and the Army Training Requirement and Resources System (ATRRS).
• Responsible for the supervision of three employees to include approving/disapproving leave requests, reviewing and approving weekly timesheets within the People First Management System, initiating performance expectations, completing performance evaluations, and updating position descriptions when necessary. Conducts employee orientation, training, and counseling.
• Ensures employees complete their required/specified duties accurately and in a timely manner in accordance with applicable regulations and procedures. Assigns additional duties as necessary in order to meet mission requirements.
• Acts as Senior Personnel State Civilian Team Leader and oversees work activities for two or more military personnel on specialized administrative actions and related duties, Performs specific human resource functions in a military personnel office and human resources support activity.
• Assists in conducting daily administrative activities and directs special projects. Provides input and recommendations for budget.
• Reviews and coordinates the implementation of statutes, rules, regulations, policies, and procedures.
• Performs a variety of tasks related to general office management and the operation of the various boards.
• Provides input and recommendations for the efficient management and operation of all boards conducted within the Boards Branch.
• Provides recommendations on policy and regulatory changes to Branch Chief/Deputy Branch Chief.
• Represents the Agency while providing technical guidance to all Florida Army National Guard enlisted and officer personnel.
• Serves as the point of contact and liaison with other professional organizations to include National Guard Bureau, Human Resources Command, First Army, and other states/territories.
• Carries out assignments given by the Branch Chief and/or Deputy Branch Chief and acts for them during absences.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the basic principles of personnel administration.
• Knowledge of one or more personnel program functions such as selection, classification and pay, employee benefits, labor relations, employer/employee relations or training.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Ability to collect, evaluate and analyze data relating to personnel program functions.
• Ability to organize data into logical format.
• Ability to compose correspondence.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to personnel program functions.
• Ability to prepare reports relating to personnel program functions.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.