Job Summary:

The Signal Group Personal Assistant to the CEO is responsible for the management and oversight of both personal and professional tasks. This role requires excellent communication skills, strong attention to detail, and the ability to handle a variety of responsibilities with discretion and professionalism. The personal assistant also provides support to the organization.

Duties and Responsibilities:

• Responsible for personal tasks such as errands, including, but not limited to, dry cleaning, grocery shopping, car maintenance, vet appointments, prescription pickups, returns. 
• Manage travel plans (personal and business) including flights and accommodations.
• Manage and maintain inventory of office and kitchen supplies.
• Responsible for maintaining office kitchen by stocking food and beverages and maintaining cleanliness.
• Responsible for some meal preparation, particularly lunches Monday – Friday.
• Schedule, manage, and oversee maintenance, repairs, landscaping, and cleaning of office building and personal households.
• Manage personal banking by depositing checks as well as reconciling bank and credit card statements.
• Coordinate and manage housekeepers and house managers.
• Schedule appointments such as medical appointments for CEO and family members. 
• Organize and maintain both physical and digital filing systems.
• Plan and organize company-wide events.
• Provides administrative support and document management.
• Provide support for personal projects and responsibilities.
• May require flexibility and work beyond traditional work hours.

Required Skills/Abilities/Competencies:

• Experience with Quicken or a similar personal finance management program. 
• Strong knowledge of Excel and other Microsoft Office applications including Outlook and MS Teams.
• Outstanding time management and organizational skills. 
• Excellent verbal and oral communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Ability to adapt to changing priorities. 

Education and Experience:

• 1-2 years previous experience in a similar industry preferred. 
• Experience in hospitality or the service industry a plus. 
• High school degree or equivalent.

Certificates and/or Licenses:

• Must have a valid driver's license and good driving record.

Physical or Other Requirements:

• Ability to lift up to 40lbs.

Work Environment:

• On-site at the office location.

Travel Requirements:

• Local travel for errands only.