About this opportunity :

• Performs all tasks related to the payroll processing and pension functions of assigned units in the division; performs the day-to-day payroll processing activities and payroll related tax fillings to ensure compliance with federal, state and local guidelines and TSA standards;
• prepares financial spreadsheets and reports as assigned; calculates and processes special payroll checks and adjustments as assigned;

provides supporting documentation for journal entries in the general ledger for payroll. This will include a variety of moderately complex and routine accounting, finance and administrative functions such as reporting, general ledger accounting and reconciliation, processing of cash and cash transactions, bank reconciliations, record keeping and reporting, processing of invoices, purchase orders, requisitions, checks, and check requests.

Key responsibilities :

• Performs all activities necessary to process payrolls for assigned units in the division, including maintaining related records, verifying time records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, reviewing and approving direct deposit and pay card elections, processing W4 amendments.
• Calculates and processes manual checks when needed due to payroll error or time sensitive payroll needs; submits this information to the appropriate personnel for approval prior to processing and distributing the check;

adheres to the processes and procedures established by the finance department in preparing manual checks; ensures that all manual checks are properly posted and processes in the next payroll period.

Receives and responds to employee questions related to their paycheck including the payroll cycle, timesheets, time clock miss punches, calculation of increases and benefit deductions, application of sick leave credit or other paid absences;

Reviews certain reports from HR to identify missing information. Produces list of exception reports to include miss punches and LWOP for employees and forwards the same to appropriate HR staff for review.

Issues and records adjustments to pay related to previous errors or retroactive increases.

Maintains the confidentiality of all personnel and payroll records, and the confidentiality of personnel-related correspondence, conversations, or issues residing in the department.

What we are looking for in you :

• Associate degree from an accredited college or university in Accounting, Finance or a related field, AND
• Three (3) years progressively responsible accounting & payroll experience preferably with experience processing payroll for over 1000 employees, OR
• any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Physical Requirements and Working Conditions :

Work is usually performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like, but not limited to an office environment due to travel requirements.

Last updated : 2024-03-03