Introduction to Fleet Defender, Inc.:

Join us at Fleet Defender, Inc., a trailblazer in the realm of advanced artificial intelligence, where our mission is to enhance the cybersecurity and safety of fleet vehicles. Our innovative approach and cutting-edge technology set us apart in protecting essential transport systems worldwide. As a key player in this dynamic field, we are committed to staying at the forefront of AI-driven solutions, ensuring reliability and security for our clients.

Role Overview:

The Executive Assistant & Office Manager at Fleet Defender, Inc., will handle the daily business activities of the Executive Team and manage office operations. This role serves as a critical support, acting as a key liaison among staff, the Executive Team, and external partners.

Key Responsibilities:

Support to Executive Team:

• Manage calendars, meetings, and event scheduling for the Executive Team.
• Handle expense reports, requisitions, and payment requests, ensuring all documents are accurate and submitted timely.
• Contribute to the executive budget process, track expenses, and manage internal communications.
• Prepare for meetings, including agenda creation and follow-up tracking.
• Handle travel arrangements and additional projects as needed.

Office Management:

• Ensure efficient office operations, including staff scheduling, meeting planning, and communications handling.
• Maintain office supplies, manage vendor relationships, and oversee office space and facilities upkeep.
• Organize staff events and manage office celebrations.

Skills and Education Requirements:

• Bachelor's degree or equivalent experience in a related field.
• Proficiency in Microsoft Office Suite and Google Suite; familiarity with Adobe Suite is a plus.
• Exceptional writing, communication, and time management skills.
• Proven ability to manage multiple tasks and projects simultaneously.
• Must be based in or willing to relocate to Omaha, Nebraska.

Working Hours and Location:

• Typical hours are Monday – Friday, 9 AM to 5 PM, with flexibility required.
• Some evenings and weekends may be necessary.
• The position is based in Omaha, NE.

Equal Opportunity Disclosure:

Fleet Defender, Inc. is an Equal Opportunity Employer. We are committed to fostering an inclusive environment and do not discriminate based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation, or any other legally protected characteristics. We encourage individuals from all backgrounds to apply.

Disclaimer:

This job description is dynamic and may evolve based on the organization's needs.

Join Our Visionary Team:

Apply today and help define the future of total platform intelligence at Fleet Defender, Inc.