Overview

The Accounts Payable Administrator is responsible for the efficient and effective organization and operation of all functions related to Accounts Payable.

Responsibilities

• Using Blackbaud NXT Expense Management module, review and process payments
• Process checks, ACH and e-checks through Paymerang
• Manage vendor information in the Paymerang system
• Train and support faculty and staff on Accounts Payable policies and procedures
• Analyze and resolve issues arising from payment issues then communicate resolutions to vendors, staff
• Ensure compliance with Federal and State regulations

• Manage W9 collection for all vendors

• Reclass incorrect account number for all accounts payable

• Record wires and bank drafts

• Reconcile accounts payable related accounts

• Review, process and send 1099s

• Perform other duties as requested

Qualifications

• 3-5 years Accounts Payable experience.
• Bachelor’s degree preferred
• Knowledge of IRS and State Regulations
• Ability to Research and Interpret topics such as, but not limited to, tax, software and other issues that may arise
• Ability to meet deadlines
• Technical capacity to learn new software and procedures
  • Ability to learn new software
  • Proficient in Microsoft Office
  • Proficient in the use of Blackbaud Financial Edge or similar AP module.
• Strong analytical and problem solving skillsEthical and trustworthy
• Effectively communicate and educate co-workers regarding Accounts Payable process, required documentation including the implications of State and Federal regulations
• Operates in a professional office environment
• Uses standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines.
• Able to lift up to 25lbs
• Able to climb stairs
• Must be capable of using visual display terminal with continuous wrist movement on a keyboard