About Us: The Law Company, Inc. is a premier General Contractor headquartered in Wichita, Kansas. With a rich history spanning over 65 years, we specialize in delivering high-quality construction projects across various sectors. Our commitment to excellence, integrity, and client satisfaction drives our success in the industry.

Job Description: We are seeking a dynamic and organized Administrative Assistant to join our Estimating Department. The ideal candidate will be responsible for providing comprehensive administrative support to our estimating team, ensuring efficient operations and smooth coordination of various tasks and projects. This role requires a detail-oriented individual with excellent communication skills and the ability to multitask effectively. This is a full time, in office position with pay commensurate with experience.

Key Responsibilities:

• Answering phone calls and emails, and directing inquiries to the appropriate personnel within the estimating department.
• Maintaining the organization and cleanliness of the estimating area, ensuring a conducive work environment.
• Managing incoming and outgoing mail, including sorting, distributing, and processing correspondence.
• Updating internal phone directories and ensuring accurate record retention for easy accessibility.
• Assisting with bid days, including assigning estimate numbers, creating, updating, and dispersing bid schedules.
• Recording and documenting operation meeting minutes, ensuring comprehensive and accurate records.
• Managing the subcontractors/suppliers database, keeping information up-to-date and accurate.
• Setting up new projects in the company database and maintaining project files with relevant information.
• Coordinating catering for estimating team meetings and other occasions as required.
• Ensuring all aspects of bid days are organized for team members, including preparing necessary documents and materials.
• Following up after bid days to retrieve records, clean up sections, scan documents, and update the database accordingly.
• Providing clerical support to other departments within the company as needed, including answering the switchboard and receptionist duties during absences.

Qualifications:

• High school diploma or equivalent; additional certifications in administrative assistance or related fields are a plus.
• Proven experience in administrative roles, preferably within the construction industry or related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both verbal and written, with a professional and courteous demeanor.
• Ability to work effectively both independently and as part of a team, demonstrating flexibility and adaptability.
• Attention to detail and accuracy in all aspects of work, with a proactive approach to problem-solving.
• Construction industry experience preferred but not required.

Join our team at The Law Company, Inc. and be part of a dynamic and innovative company dedicated to excellence in construction and client service. If you meet the qualifications and are ready to take on this exciting opportunity, we encourage you to apply today!

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Wichita, KS 67203: Relocate before starting work (Required)

Work Location: In person