Job Summary

The general responsibility of the position is to provide administrative support to the Branch operations team. Qualified individuals must have excellent communication skills, be diligent and extremely detail-oriented, well organized, possess proficient computer skills, and work well in a fast-paced deadline-driven environment.

Core Values

• Culture of Safety Safety is always job #1

• A Growing Tradition Plants, Personally, Financially and Professionally

• Employee Owned Personal Pride in Success with an Owners Mentality

• Exceptional Customer Experience Delighting our Clients with our Products and Services

• Good Neighbors Community Pride Sharing our Success

• Respectability Treating Others as we want to be treated

Supervisory Responsibilities

• None

Duties/ Responsibilities

• Operational Support

• Be knowledgeable of accurate utilization of Aspire Project Management Software and to support Branch Operations as needed

• Support the branch operations process for contracts to include new contracts, renewals, contract changes, contract cancelations

• Update client list as needed

• Assist Branch Manager with the management of employee incident reports

• Support Branch with the management of inventory physical count and inventory management process

• Order and maintain uniform and PPE inventory

• Order and maintain office and office cleaning supplies, if applicable

• Answer and direct incoming calls for Branch, if applicable

• Assist Branch management with credit card report submission

• Direct employees to proper company resources as needed

• Distribute weekly attendance and safety sheets as needed

• Maintain safety binder for weekly tailgate talks

• Human Resources

• Complete the onboarding process for all hourly employees

• Assist the Branch Manager with reconciling Paid Time Off (PTO) Requests for hourly employees

• Daily monitoring of Aspire time entry for errors

• Review weekly time review and payroll reports for accuracy and timely submit to the payroll department

• Maintain employee referral and van charge spreadsheet if applicable

• Provide guidance to employees with payroll and/or benefit-related items as needed

• Accounts Payable

• Process, reconcile and submit petty cash requests for reimbursement

• Process Purchase Credits

• Responsible for the accuracy of purchase receipt approval within Aspire system

Required Skills/ Abilities

• Experience with Accounts Payables and Receivables is required

• Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint)

• Experience in processing confidential information and understanding privacy laws and Company policy governing employee information

• Demonstrated capacity to embrace change. Ability to manage work under pressure

• Great customer service and interpersonal skills

Education and Experience

• Minimum 2 years general office administration experience

• Must be a detail-oriented, self-starter who works individually and in a collaborative team environment

• Strong ability to multitask and handle competing priorities in a constantly changing environment

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to lift 15 pounds at times

• Must be able to access and navigate each department at the organization’s facilities