JOB DESCRIPTION

Under limited supervision, the HQ Facilities Operations Analyst performs full range of administrative and business operations tasks of considerable difficulty and involving some independent judgment. Responsibilities performed are of a highly responsible and confidential nature to provide continuity, efficiency, and clear communication in all office operations and activities. Business operations includes oversight of contracts and leases, analytical reports and budget oversight in tandem with Director and Manager.

DUTIES AND RESPONSIBILITIES

• Establishes business operation plans for the following areas of HQ Facilities: Fleet, Copier and reprographics, mail/messenger, Facility/room set-up and communications,
• Upon direction of supervisor, may act as a liaison between external contacts.
• Routinely checks utilization of various systems.
• Participates in department requisition process.
• Tracks budget expenditures.
• Collaborates with other directors and departments and responds professionally to internal and external requests.
• Maintains electronic and paper records to store accurate documentation of office/program activities.
• Assists management in preparing Scopes of Services for contracting purposes.
• Prepare reports and trend analysis and presentations, gathering and summarizing data using appropriate technology.
• Reviews documents and initiates follow-up action to ensure appropriate information, approval or signatures are obtained within their specified time frame.
• Makes recommendations regarding office procedures and policies and ensures procedures are followed.
• Performs a variety of administrative functions to support the HQ Facilities team to ensure that the goals and objectives for the department are accomplished.
• Manages and prioritizes multiple projects simultaneously.
• Responds to change in a positive manner.
• May be asked to handle tasks outside of job description to meet broader goals of CHA
• This position may require working hours outside of CHA’s established hours of 8:30 AM-5 PM Monday- Friday.
• This position may be eligible for telework to be determined.

QUALIFICATIONS

The position requires a minimum of a bachelor’s degree and a minimum of two (2) years of experience managing complex programs or initiatives. Previous experience with procurement, contracts, budgeting, or quality assurance is preferred. The position requires strong aptitude in working with Microsoft Office Suite, (e.g., Word, Power Point and Excel) and strong analytical skills to organize large datasets and create meaningful reports. The position requires excellent verbal skills (including public speaking), written communication skills, strong planning and project management skills. Must be an excellent collaborator, be results-oriented and follow through with tasks thoroughly and efficiently. Must possess a valid Driver’s License.

Salary Range: $65,000 – 70,000

Grade: S7

FLSA: Exempt

Union: None

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Chicago, IL 60605: Relocate before starting work (Required)

Work Location: Hybrid remote in Chicago, IL 60605