To ensure full consideration, applications must bereceived by 11:59pm (MT) on 12/20/2023.

Position Summary

The Business OperationsManager is a key position in UNC’s Administrative Service Center (ASC) model.The mission of the ASCs is to provide stakeholders with quality, timely andefficient services. ASCs will achieve this mission by utilizing technology,cultivating the skills of our staff and building strong relationships withcampus stakeholders. ASCs will operate with the understanding that we live in acompetitive environment and our goal is to ensure efficient and effectiveservice.

ASCs provide support toUNC’s administrative divisions and academic colleges. ASCs reduce fragmentationin roles and emphasize specializations. In its basic form, the ASC team willconsist of (1) a business operations manager, (2) a human resources specialist,(3) an accounting specialist, and (4) a communications specialist.

The Business OperationsManager will have primary responsibility for key business functions, includingstrategic budget management, enrollment analyses, coordination of facultyworkload and overloads, accounting and transfer of Research Incentive funds andcollege endowment funds, and management of the FLAC payroll system. TheBusiness Operations Manager will also coordinate various types of academicsupport, including course scheduling, coordination of faculty and courseevaluations, and accreditation and curriculum support. 

Job Duties

BudgetManager (40%)• Understand allcomponents of the college operating budget spanning organizational units and
provide strategicbudget planning.
• Coordinate thepreparation and administration of annual operating budgets, forecasts, andmulti-year
projections for usewithin the college and as a component of university-wide financial reportingand
modeling.
• Consult with deansand unit leaders to create budgets by line item and analyze in relationship to
anticipated revenueand expenditures.
• Track future year’scommitments from a budgetary perspective.
• Analyze, evaluate,and manage internal and external funding sources/budgets including state,academic course fee, foundation gift/grant, indirect cost allocation,self-supporting, and agency funds.
• Investigate, monitor,advise and recommend solutions for budgetary problems and procedures.
• Compile data toproduce reports for division/college leadership regarding budget status.
• Prepare and submitbudget revisions and corrections.
• Project expenses andfinancial feasibility for hiring proposals to assist leadership with facultyand staff
position management.
• Request BannerFinance security access and approve Insight security access for faculty andstaff.
• Request new andupdate existing approval queues for college funds.
• Complete year-endbudget analysis.
• Project expenses andfinancial feasibility for hiring plans and monitor accounts monthly.
• Assist with fiscal policy development within thedivision/college.
• Advise and coordinatewith accounting specialists on college processes for purchasing and travel
requests, use ofappropriate account and program codes and requests for journal entries.
• Advise and coordinatewith human resources specialists on faculty and staff position requests, salary
analyses, labor distributions/redistributions, unit leaderstipends, and adjunct and overload contracts.
CourseScheduling/Evaluation, and Enrollment Analysis (essential 20%)
• Understand theuniversity course scheduling processes and provide expertise regarding courseschedule data.
• Manage courseschedules. Develop timelines and procedures for course scheduling. Ensureaccurate and compliant course data entry.
• Create, maintain, andmodify the master course schedule.
• Analyze unitschedules to ensure compliance with state and university scheduling policies.
• Analyze historicaldata and make recommendations to college leadership on enrollment trends asthey relate to course schedules and staffing.
• Track and implementenrollment management recommendations and decisions.
• Track and updatecourse override data to ensure the appropriate college, division, anddepartment
receive generated student credit hours.
• Evaluate and processrequests to add individuals to Canvas shells in compliance with theUniversity’s LMS policy.
• Compile scheduled andspecial reports for analysis of course scheduling data.
• Monitor requests forpre-assigned classroom spaces to ensure there is a pedagogical, technological, equipment,or disability-related requirement.
• Create and deploycourse evaluation surveys to gather instructional feedback utilized for facultyand program evaluation.
FacultyLoad and Compensation Management (essential 30%)
• Create and generateworkload spreadsheets for unit leaders to allocate faculty workload/overloadand request adjunct payroll contracts.
• Analyze and verifyworkload and overload data to ensure that units allocated represent universityand college workload policies and formulas; consult with unit leaders and deanto resolve discrepancies.
• Enter and trackfaculty workload data, overload payroll assignments, and adjunct payrollassignments in Banner.
• Coordinate with humanresources specialists to resolve FLAC processing discrepancies.
• Consult with unitleaders to resolve discrepancies when faculty workload data and instructor
assignments on course schedule do not match; updateinstructor assignment for courses in Banner as needed.
• Analyze historicaldata and make recommendations to college leadership on faculty workloads.
• Coordinate and trackfaculty overload approval process in conjunction with dean and provostreview/approval.
Faculty/AcademicData Management (essential 10%)
• Serve as FacultySuccess college administrator, in conjunction with associate dean, utilizingapp/platform to build schedules, templates, and workflows for units to completeannual/biennial/triennial reviews, and comprehensive reviews for pre-tenure,promotion, tenure, and post-tenure.
• Track facultycontractual agreements relative to onboarding commitments, reappointment,
evaluation/promotion/tenure schedules and sabbaticaleligibility.
• Track faculty datafor rank, promotion, tenure, and sabbaticals in Banner and request updates fromHR when needed.
• Assist with programreview scheduling, verification, and documentation.

Minimum Qualifications

1. Education:
Bachelor’s degree in the field of Business Administration or Accounting, or five years of office
management experience with a significant budgetary component in a college or university.

2. Experience:
Minimum of five years of progressively responsible related experience in a college or university.

3. Certification/Registration/Licensing:

4. Ability:
This position must have the ability to:
 Perform difficult, complex, and detailed clerical and administrative work with accuracy and speed.
 Analyze situations accurately and take appropriate action.
 Identify problems and recommend sound solutions.
 Communicate effectively in English both written and oral.
 Follow and give oral and written directions.
 Perform mathematical calculations with accuracy.
 Work independently with minimal supervision.
 Interpret, apply, and initiate University and IM&T policies and procedures.
 Maintain a cooperative working relationship with others.
 Interact with the public in a helpful, courteous, and friendly manner.
 Demonstrate sensitivity and respect for a diverse population.
 Organize information accurately and quickly.
 Work with multiple interruptions.

5. Special Considerations: 
This position must have knowledge of:
 Modern office methods and practices including bookkeeping and fiscal management
 Personal computer software programs including word processing, spreadsheet, workflow tools,
electronic markup, SharePoint, and Microsoft Teams.
 UNC applications including Banner (with associated modules such as FLAC), Insight, Digital
Measures, EvalKit, OnBase, Application XTender.

Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About the College

The College of Education and Behavioral Sciences is at the center of excellence in professional preparation, research, and global educational leadership. Demonstrating our commitment to the University's state-mandated mission to prepare education professionals, we offer high-quality undergraduate and graduate programs on our main Greeley campus, our Denver/Lowry campus, as well as various locations across the state and online. For example, the Center for Urban Education in Denver uses innovative strategies to prepare early childhood, elementary and special education teachers for work in urban classrooms.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC’s commitment to education began in 1889 andcontinues to be a transformational force for our students. According to CollegeNet’s Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC’s Career Hub,tolearn more about UNC’s strategic plan, school programs, and employee benefits. Go Bears!
Commitment to Diversity, Equity, Inclusion, and Belonging
The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability –to honor the intersectionality of our campus. Please visit UNC’s Career Hub to learn more about UNC’s commitment to diversity, equity, inclusion, and belonging.
Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment hasbeen made. The successful candidate must submit original transcripts within one (1) month of hire.
This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.
Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.
AAEOEmployer
The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.
The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University’s policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University’s Equal Opportunity Policy.
Federalregulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.