Position Overview:

Under the supervision of the Director of Human Resources, the Human Resources Specialist is responsible for the administrative support of day-to-day human resource operations such as assisting in the new hire and offboarding processes, human resources data management, and supporting compliance efforts in areas such as worker’s compensation, FMLA, training and background check management. This position also provides direct administrative support to the Chief Financial and Operating Officer and the Director level business office personnel and manages business office operational functions.

Essential Functions and Responsibilities:

• New Hire and Onboarding

• Manages Applicant Tracking System

• Submits job postings online and assists with candidate interview scheduling as needed

• Manages HRIS onboarding process, tracking new hire paperwork and completion of required onboarding tasks

• Manages background check process for new hires and school volunteers

• Creates new hire packets and coordinates benefits orientations.

• Assists with faculty/staff contracts

• Day-to-day efficient operation of the HR department

• General support for HR Director

• Answers employment related questions

• Performs HRIS and online training system data entry and maintenance, and maintains confidential employee personnel files;

• Manages Family Medical Leave Act (FMLA) paperwork

• Assist with preparation and processing of new and annual employment agreements and co-curricular assignment letters.

• Maintains all job descriptions in the Job Description Library, ensuring their consistency in the standard Blake format.

• Assist with the administration of the wellness committee

• External employment verifications

• Offboarding process

• Schedule exit interviews

• Creates required offboarding notifications and paperwork.

• Provides exiting employees with continuation of benefits information and processes offboarding

Administrative Support

• Provides administrative support for the business office Directors

• Assists with scheduling appointments

• Assist with coordinating committee meetings and special projects

• Serves as first point of contact for the Business Office, answers phone, directs visitors

• Sorts and distributes departmental mail

• Manages departmental office supplies

• Maintains confidentiality and protects operations by keeping business office/human resource information confidential

Experience and Skills:

Minimum Qualifications:

• 2 years of general HR experience, including hiring/onboarding/HR administration

• 2-4 years of administrative office experience, preferably supporting management level positions.

• Strong interpersonal skills - ability to interact with faculty, staff and parents in a friendly and professional manner

• Excellent communications skills - written and verbal

• Detail-oriented and thorough with strong organizational skills

• Excellent customer service skills

• Critical thinking skills and continuous improvement mentality

• Excellent multi-tasking ability. Able to work with multiple and changing priorities

• Strong Computer Skills including proficiency in Microsoft Office Suite and Google Suite

• Intercultural Competence

Preferred Qualifications

• BS Degree in HR, Business Administration or related field, preferred but not required

• Experience managing Human Resources Informational Systems

• General payroll knowledge

Working Conditions

• Professional office environment.

• Routinely uses standard office equipment such as laptop computers and smartphones.

Physical Requirements:

• Able communicate through a variety of modes, such as talking in-person, on the telephone or through email or other written communication

• Frequently is required to stand and/or walk;

• Frequent use of keyboard

• Able to lift at least 10 pounds

Disclaimer

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

From: The Blake School