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JOB POSTING NO.: AUD-1040
JOB TITLE : Senior Accountant
MONTHLY SALARY : $5,875.00 - $9,208.33/mo plus benefits
POSTING DATE : May 22, 2024
CLOSING DATE : Open until filled
HIRE DATE : TBD
HOURS PER WEEK : 40
LOCATION : Austin, Texas (No satellite offices.)
NO. OF OPENINGS : 1
GENERAL DESCRIPTION:
Performs advanced accounting, purchasing and procurement, travel and payroll using CAPPS. Work involves processing payroll, fixed asset management, purchasing, and travel. It will also include establishing, maintaining, and updating processes, procedures, and controls; coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and maintaining detailed records of items purchased and monitoring that items are received. Works under limited to minimal supervision with moderate to extensive latitude for the use of initiative and independent judgment. Works well within a team environment.
EXAMPLES OF WORK PERFORMED:

• Reviews payroll entries and ensures it is ready for payment.
• Processes procurement requests, ensures that invoices are ready for payment, makes travel arrangements, and related process related vouchers.
• Audits accounting and financial documents for accuracy and compliance with agency policies and procedures and relevant state statutes.
• Classifies, codes, posts, and balances financial and accounting documents and records
• Analyzes and recommends improvements, adaptations, or revisions to the processes and accompanying procedures.
• Develops methods for the control of disbursements; the purchase of services, supplies, and equipment; and the documentation of claims for payment.
• Coordinates, reviews, and distributes bid invitations to vendors.
• Requisitions and orders merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
• Prepares, reviews, and tracks purchase orders.
• Prepares and reviews bids and purchase orders to verify accuracy, terminology, and specifications.
• Monitors outstanding encumbrances on a quarterly basis.
• Audits invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
• Maintains and reviews various purchasing and procurement reports, records, and files.
• Monitors legal and regulatory requirements pertaining to purchasing and procurement.
• Assists with and provides back-up support in other areas of the Business Services Department including providing travel arrangements for staff, reviewing and processing travel vouchers, preparing and maintaining accounting records and tracking and reporting fixed assets.
• Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES:
Experience with CAPPS Financials, and CAPPS HR specifically the Payroll module, accounting and financial operations. Graduation from an accredited four-year college or university with major course work in accounting, finance, or a related field is preferred. Education and experience may substitute for one another on a year per year basis.
KNOWLEDGE, SKILLS, & ABILITIES:

• Skill in reviewing documents with attention to detail.
• Ability to learn new concepts quickly and apply knowledge appropriately.
• Ability to communicate information clearly, concisely, and effectively.
• Ability to work as part of a team in a self-directed environment.
• Ability to analyze and interpret data for accuracy.
• Ability to maintain confidentiality.
• Ability to maintain effective working relationships.
• Ability to meet deadlines while maintaining extreme attention to detail.
• Ability to handle multiple projects and meet deadlines.
• Knowledge of state and federal payroll rules, regulations, and laws.

PREFERRED QUALIFICATIONS:

• Knowledge of or experience using Centralized Accounting Payroll/Personnel System (CAPPS) Financials and CAPPS HR, SPA.
• Certified Texas Contract Developer, Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience using Uniform Statewide Accounting System (USAS)
• Experience processing or overseeing accounts payable, purchase or travel transactions at a state agency or state institution of higher education
• Experience with Microsoft Tools: Excel, Word, Outlook, PowerPoint
• Experience with Adobe Acrobat
• Experience administering payroll and leave accounting for a Texas state agency.

The State Auditor's Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or in the provision of services. Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Office.