Job Description:
Examples of Essential Functions:

• Provide clerical, administrative, and data entry support.
• Collect, review, and analyze data; prepare reports, charts, budgets and other presentation materials, take meeting minutes, and prepare written reports.
• Schedule, coordinate, and maintain calendar appointments and department meetings.
• Coordinate office and/or departmental operations.

Examples of Duties:

• Collect and assemble data and department reports.
• Assist other departments with Administrative support.
• Maintain accurate department and Operator attendance records, files and reports.
• Compile and type memos, letters, meeting notes and other correspondence.
• Answer telephones, take and distribute messages, and respond to emails.
• Respond to departmental inquiries and resolve information requests.
• Post notices and neatly maintain notice boards.
• Schedule department meetings and coordinate conference rooms and community spaces.
• Manage incoming and outgoing correspondence, including emails, faxes, mail, and packages.
• Create and accurately update spreadsheets and monthly reports.
• Maintain, organize, and file records, receipts, spreadsheets, databases, and confidential documents.
• Reconcile department spending, and track department budget and expenses.
• Process invoices and expense reports, compile travel authorizations and route for approval.
• Submit work orders, schedule, and maintain general office space and equipment.
• Open and sort mail.
• Organize office space and coordinate with Safety and Facilities as needed.
• Purchase and keep inventory of supplies and equipment.
• Submit work orders to maintain the office building and Operator's area as needed.
• Perform all job duties and responsibilities in a safe manner to protect one self, fellow employees and the public from injury or harm. Promotes safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Supervision:
Works under the supervision of the Base Manager, Assistant Manager, and department staff, who establishes goals and objectives and evaluates performance.

Minimum Qualifications:

• Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position.
• Development of the required knowledge and abilities is typically obtained through but not limited to:
• High School Diploma or GED equivalent.
• Three(3) years of full-time Administrative or Executive Assistant experience.

Preferred Qualifications:

• Must be proficient in Microsoft 365 (Word, Excel, OneDrive, and Teams)
• Must communicate effectively with staff and other departments.
• Must have good writing and communication skills.
• Must be able to perform duties and support functions with minimal supervision.
• Must have good organization and time management.
• Experience with PeopleSoft or another enterprise HRIS software.
• Experience in a represented or union environment preferred.
• Public Sector experience is desirable.

Job Types: Full-time, Contract

Pay: $34.38 per hour

Expected hours: 40.00 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person