Description

Project Coordinator

Position Identification

Non-Exempt

Reports to: Assigned Project Manager

Position Objective

The incumbent will provide comprehensive support and carry out the plans and directions of the

Project Managers and will effectively communicate with project teams by providing information, answering questions and assisting in project administrative operations. The Project Coordinator and Project Manager will work as a team to assure successful project completion, strong working relationships with our customers, support of our employees and contribute overall to the success of the Company.

This position will be responsible for leading and promoting continuous improvement initiatives and process improvement techniques.

The Project Coordinator reports to the Project Manager, and is accountable to the Accounting Manager and General Manager. There are no direct reports to this position. Incumbent will coordinate the project activity with the Project Managers and Superintendents.

Job Functions

* Plan, organize, and establish objectives and goals for projects assigned.

* Provide the necessary daily coordination and communications to facilitate the flow and control

of all project documents, information, and materials required to ensure the organized flow and profitability of assigned projects

* Participate in the review of the project, "Job Hand Off Package" (review to be scheduled by the

production department), with the Project Manager, Estimator and Operations Manager to include a verification that the hand off package is complete with all required documentation (the general manager may or may not attend this review)

* Create and control the contents of the Job File to include:

oTo acquire, receive, maintain or file all contracts (making sure they are signed, or solicit signatures as needed to include insurances, licenses, bonds, NOCs, NOAs, etc.)

o To initiate, ensure and control the completion of the project coordinator checklist

o To ensure the CERTA program pre and post job inspection reports become a part of the

permanent project file as necessary

* Prepare submittal packages for Project Manager's review, as directed (send out approved

submittals and verify that they are received by the GC or customer). Review returned submittals and notify Project Manager and Operations Manager of any adjustments.

*Apply for any required permits (to verify that all required permits are received before the job start). Also posted if required.

* Order any aerial photography (if required).

* Order any slope surveys (if required).

* Order job specific materials using the approved PO procedure and cost codes as directed.

o Order, or verify, that materials are ordered from the approved vendor list using the best

available price (equal to or less than the cost price used in developing the proposal) that

meets or exceeds the needed quality level as the primary criteria for selection

*Assist the Field Ops Manager with the mobilization of the project (required materials available when needed, rental equipment, portable toilet, housing, job specific book for Superintendent etc.)

* Prepare Direct Purchase by Owner, OCIPs and MCIPs.

* Prepare change orders as required at the direction of Project Manager.

* Coordinate with the Project Manager on RFIs/RFPs/meeting minutes/punch lists.

* Coordinate the flow and communications of paperwork and activity associated with any project.

* Prepare pay requisitions (progress invoicing) to include:

o That the payment request is consistent with the schedule of values

o That the payment request is approved by Project Manager

o That the payment request is mailed out or presented to the customer

o That a copy of the payment request is forwarded to accounting

* Work with Project Manager to complete the close out package within 2 weeks of final billing

(not including retainage) to facilitate the release of the retainage payment.

* Coordinate with Accounts Receivable for lien release.

* Maintain a well-groomed, professional appearance appropriate for the position and situation in

which the Project Coordinator may be involved.

*Provide effective leadership for the production department, i.e. teamwork, motivation, and positive employee relations.

* Perform other related duties as assigned.

Knowledge, Skills & Experience (Essential)

* High School Diploma or equivalent, college preferred

*Minimum three (3) years of construction industry experience with emphasis on all facets of business including but not limited to customer relations, project administration.

*Other critical skills include planning & organizing; problem identification/resolution, multi- tasking, follow-through skills to bring tasks to closure in a timely manner, priority setting, and having a sense of urgency in accomplishing tasks in a timely manner.

* Strong attention to detail

* Microsoft Word, Excel, PowerPoint

* Must have a valid driver's license

* Comfortable visiting actual job sites periodically

*Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with co-workers.

Knowledge, Skills & Experience (Desirable)

* Bachelor Degree in Engineering, Construction Management or related field

* Knowledge of business and management principles

* Knowledge of project management software, CRM.

* Extensive knowledge of roofing materials, techniques and requirements

Key Competencies

* Quality Focus

* Problem Solving Ability

*Proficiency with Microsoft Excel or other spreadsheet program, including strong analytical abilities

* Documentation Skills

* Superior Listening and Communications Skills

*Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with coworkers

* Sound problem assessment and problem-solving skills

* Sound judgment and ability to make decisions

* Well organized; Adept at planning work and managing time

* Extreme attention to detail and high level of accuracy

* Initiative

* Integrity

* Adaptability

* Teamwork and collaboration

Occupational Health and Safety

*Responsible and accountable for compliance with workplace policies and procedures for risk identification, risk assessment and risk control

* Active participation in activities associated with the management of workplace health and safety

*Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

* Correct utilization of appropriate personal protective equipment

Working Conditions

Physical surroundings: Office and field environment with typical office machines and exposure to noise

and temperature as well as exposure to typical hazards of jobsite, including ladders, construction materials, etc.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to

exceed 25 pounds.

Domestic Travel: Occasional, for purposes of training in operating units or visiting job sites.

Extensive Hours: Subject to overtime

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer.