ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide restaurants management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as operations managers.

As a member of the Facilities team, you will assist the operations managers in all aspects of facilities management. Ensure adherence to company guidelines, processes and building safety codes. Obtain, review and estimate repair costs including equipment, installation, labor, materials, and preparation. Assist in preparing annual budget.

Work involves some problem solving with assistance and guidance in understanding and applying company policies and procedures. Excellent communication and decision-making skills. Familiarity with email and MS Office applications is essential. Willing to function as after- hours contact for facilities emergencies. May be required to be accessible via phone. Degree, relevant certification or equivalent with 2 years prior facilities or property assistant experience preferred.

Complete necessary operating, maintenance, and repair tasks to assure maximum life and reliability of mechanical systems. Systems include, but are not limited to:

HVAC, Plumbing, Electrical (as allowed by applicable Codes and/or incumbent licensing)

General restaurant maintenance, including: door repair and keying, painting, ceiling repair, floor repair, miscellaneous and other

A significant duty for the Facilities Manager is to respond to trouble calls or requests for assistance from restaurant operators. Completing equipment repairs and replacements is a component of the job under direction from the Senior Director of Operations.

Record maintenance and repair information in accordance with guidelines established by management direction or policy/procedure.

Maintain positive working relationships with restaurant operations, responding to requests and issues in a timely, professional, and courteous manner.

Maintain productivity-enhancing communications and working relationships with co-workers and management.

Maintain productivity-enhancing communications and working relationships with third-party contractors and suppliers.

Attend meetings as directed by the Senior Director of Operations.

Perform property-specific duties as assigned. These may vary from property-to-property.

Typical of these duties are:

Perform scheduled preventative maintenance routines on equipment.

Report janitorial issues to Building Management.

Repair doors, ceilings, base, handrails, etc. as needed.

Remain familiar with alarm, security, and emergency evacuation procedures.

Keep accurate, up-to-date records on preventative maintenance of all equipment in accordance with direction from management.

Complete or facilitate basic and emergency plumbing repairs such as plugged sewer lines, urinals, commodes, faucets and water valves.

Repair and/or replace light fixtures, ballast, motors, breaker, switches and receptacles.

Re-key, repair, or change locks when necessary.

Complete all other maintenance and repair duties as assigned by the Senior Director of Development or Director of Construction and Facilities.

Complete service and repair tickets legibly and turn in to Director of Construction and Facilities or designated individual on a daily basis.

Respond to after-hours emergency calls.

Purchasing

a) Obtain vendor price quotes, prepare purchase requisitions, obtain vendor statements of work, arrange for new vendor setup, prepare check requests and route requests to appropriate management level for approval.

b) Maintain adequate inventory of supplies

c) Seek to identify cost effective purchasing alternatives.

d) Monitor vendor payment status to ensure purchase orders are not over-billed and vendors receive timely payment to avoid disruption in service.

General Duties

This is a hands-on position requiring:

a) Coordinate all maintenance agreement schedules, renewals, payments and site visits per contractual stipulations.

b) Ensure operational effectiveness of all equipment; coordinate repairs as required.

c) Investigate equipment upgrade alternatives in accordance with corporate purchasing standards and offer justification to management.

Work Reporting

a) Maintain personal work activity log including to do list and tasks accomplished,

c) Update quarterly the log of maintenance contracts.

d) Follow up to ensure support personnel are maintaining adequate records and logs as defined by facility or office manager.

e) Conduct formal Facility Inspection Report and obtain data for remote site. Submit form to Senior Director of Operations.

f) Maintain current inventory of all facility owned assets and equipment.

Develops and maintains positive relationships with operations team. Attends meetings as needed.

Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work. Reviews work orders to ensure that assignments are completed.

Responsible for facilities inspections and reports.

Obtains and reviews price quotes for the procurement of parts, services, and labor for projects.

Manages capital projects. Prepares capital project and operating budget and variance reports.

Manages vendor relationships and trains vendors on work order and billing procedures. Responsible for invoice processing and accuracy of cost center coding.

Uses pc and/or PDA for work order system, email, ESS and training.

Provides process and procedure training.

Conducts financial/business analysis including preparation of reports.

Other duties may be assigned.

QUALIFICATIONS

High School diploma or equivalent. Completion of a building trades curriculum at a recognized technical school is desirable.

One year of successful experience in commercial or institutional buildings with complex mechanical, electrical, HVAC, and plumbing systems.

Certificates, Licenses, Registrations: Possess trade valid licenses as required by local regulatory authorities.

Possess valid state-issued driver's license needed to travel to adjacent properties or to respond to after-hours trouble call.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday
• On call
• Weekends as needed

Work setting:

• Casual dining restaurant
• Fine dining restaurant
• In-person

Experience:

• Maintenance: 5 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person