Accounting and Office Assistant

Duties and responsivities include:

• Assist with invoicing and accounts receivable process.

– Review job and service tickets for accuracy and completeness.

– Invoice appropriately based on completed work.

– Match and post customer receipt to invoices.

– Process customer payments.

– Prepare and make bank deposits.

– Review and report on customer accounts. Collect outstanding receivables in a timely and professional manner.

• Assist with accounts payable process.

– Process vender bills in a timely manner.

– Process and complete appropriate coding for payments owed to venders. Problem solving and resolving incomplete information with various team members and vendors.

• Assist with payroll processing.

– Collect, review and process labor and materials tickets daily for payroll and job costing.

– Work with various team members to gather correct information in a timely manner.

• Organization and document retention.

– Ensure documentation is organized and filed appropriately.

• Perform other duties and task as needed.

Qualifications and Skills:

• Willingness to learn and grow with a dedicated team. Willingness to work with others.

• Basic office skills

• Written and verbal communication skills

• Microsoft Office Software skills

• Telephone skills

• Typing and word processing skills

• Dependability and professional

• Attention to detail.

• Familiarity with Accounting and ERP systems (preferrable Sage)

• Ability to maintain confidentiality.

• Deadline-driven with excellent time management ability

• Bilingual skills a plus

Education and Experience Requirements:

• 1-3 years of general accounting experience

• 1-3 years of experience working with payroll, accounts receivable, and accounts payable

• Associate or Bachelor’s degree in accounting or related field preferred

• Experience with SAP or similar ERP software suite