Job Title

People Resources Manager

Location

San Francisco – hybrid position based at the Veterans War Memorial Building

Department

People & Culture - a new unit merging HR and DEI

Reports To

Director of People & Culture

Employment Type

Full-time, Exempt

Salary

$85,000- $94,000

Summary

Swords to Plowshares seeks a senior-level People Resources Manager. This new position will report to the Director of People & Culture and, as part of the People & Culture department, will support the organization in all areas including Diversity, Equity, and Inclusion (DEI), cultural humility (CH) integration, employee well-being and culture, workforce improvement, employee relations, staff training and professional development, and HR compliance. The person in this role must be passionate about Swords’ commitment to cultural humility and supportive supervision.

The successful candidate will have a strong background in HR and DEI with experience working in a community-based setting, with staff from diverse cultural, racial, ethnic, and linguistic backgrounds. This position will play a key role in ensuring our organizational policies and practices are legally compliant, aligned with our DEI principles and practices and uphold our organizational values. A key and vital aspect of success in this position will be the ability to move initiatives and policies forward -through a DEI and CH lens- that support staff, ensure the health of the organization, and uphold our values and commitment to equity and inclusion.

Our staff of approximately 200 people works to achieve a racially, socially, and economically just society in which all veterans can thrive. Swords to Plowshares’ commitment to addressing institutional racism works to ensure all veterans have equal access to support, resources, and services. We seek someone who understands that any organization is only as good as the people who work there, the relationships that they establish and sustain, and the organizational culture that ensures everyone is heard and valued. The successful candidate will welcome feedback, be open to new ideas, and support personal growth and development and organization-wide improvement. In addition, the successful candidate must understand thatco discretion in this role is paramount as is the ability to create safe, candid, and confidential spaces for staff to communicate concerns.

Essential Responsibilities include:

General People Resources Administration

• Ensuring Swords’ compliance with local, state, and federal employment laws (e.g., ADA, FMLA, compensation, benefits, employee relations, etc.).
• Be a resource for the People Generalists, managers, and all employees on HR-DEI matters.
• Assisting the Director of People & Culture with HR/DEI annual reporting.
• Evaluating Kronos (HRIS) for compatibility with Swords’ HR needs.
• Special projects, as necessary.

Culture & Human Relations

• Address employee relations issues. Conduct internal investigations regarding employee relations, including employee conflict transformation/mediation, DEI intergroup dynamics, supporting Swords’ leadership with team and individuals' growth opportunities/issues, and acting as a coach or sounding board to any employee who needs one.
• Under the supportive guidance of the Director of People & Culture, we will closely collaborate to ensure that issues are addressed in compliance with Swords’ commitment to the principles of cultural humility and supportive supervision. Working with consultants and our employment attorney, as necessary.
• Working with the Director of People & Culture to continuously evaluate and improve Swords’ people and culture strategy.
• Develop a deep understanding of the principles of cultural humility and DEI initiatives.
• Be an advocate and champion for DEI and cultural humility at the organization.

Leaves

• Managing leaves of absence, including FMLA/CFRA, CA Disability and PFL programs.
• Answering employee leave questions.
• Ensuring that time off (including sick and vacation) is properly requested and recorded.

Compensation

• Working closely with the Director of People & Culture, the COO, and as necessary, outside consultants, on compensation analysis and organizational and individual compensation changes

Training & Learning

• Working with the Director of People and Culture and supervisors/managers to design a consistent and effective supervisory and coaching practice across the organization.
• Working with the Director of People and Culture in managing staff development opportunities and processes for the organization and individual staff. Helping to create learning and development programs that are person-centered, value-driven, and ensure equity, diversity, and inclusion.
• Developing and leading specific training as appropriate.
Seeking out and evaluating partners for management and leadership training.

Education/Experience

• At least 8 years' experience in human resources, preferably within a community-based nonprofit setting.
• 3 years' experience and/ or demonstrated ability in coaching, leadership, employee development, and motivation.
• 2-3 years of hands-on organizational experience applying DEI or cultural humility practices, facilitation of concepts, intergroup mediation, initiative oversight or development
• Strong background in, and knowledge of, compensation and benefit administration, DEI concepts, performance management, employee relations, recruiting, and federal, state, and local employment laws.
• Expertise and demonstrated commitment to workplace diversity, inclusion, and equity as well as Swords’ stated values and culture.
• College degree or HR certificate or advanced training preferred.
HR Investigation Certification or obtain within 90 days of hire.

Skills

• Excellent verbal and written communication skills with diverse audiences and settings.
• Strong personal effectiveness, integrity, credibility, discretion, humility, and accountability.
• Personal and professional understanding of intersectionality, anti-racism, inclusion, and power dynamics and how these play out across teams and organizations.
• Comfort operating with a high level of independence and efficiency, coupled with a desire to lead and be part of high-performing teams.
• Outstanding interpersonal and internal customer service skills.
• Strong organizational skills, attention to detail, and demonstrated success at time management and meeting deadlines.
• Strong analytical and problem-solving skills
• Ability to build positive rapport with employees and stakeholders at all levels
• Proficient in Microsoft Office Suite.
Experience with HRIS and payroll systems. Experience with Kronos is preferred.

We stand against injustice and discrimination of all kinds . This includes mistreatment based on race, age, color, veteran/military status, language, ethnic background, national origin, ancestry, ability, religion, sexual orientation, gender identity, or gender expression, other status protected by law, and the other
qualities/traits
that make you unique. We encourage applications from all qualified individuals