Job Title: Executive Secretary
Location: Dublin, OH
Company: Surgertics
Job Description:
We are seeking a highly organized and efficient Executive Secretary to provide administrative support to our executive team. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks simultaneously. As the Executive Secretary, you will play a crucial role in ensuring the smooth operation of our executive office.
Responsibilities:
Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
Communication: Serve as the primary point of contact for internal and external communications, including screening phone calls, responding to emails, and handling correspondence on behalf of the executives.
Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and minutes. Ensure that executives are well-prepared for all meetings and appointments.
Project Management: Assist with special projects and initiatives as assigned by the executive team. This may include research, data analysis, and coordination with other departments.
Office Management: Oversee the day-to-day operations of the executive office, including ordering supplies, managing equipment, and coordinating office maintenance as needed.
Qualifications:
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills, with a keen attention to detail.
Proficiency in Microsoft Office Suite and other relevant software applications.
Discretion and professionalism when dealing with confidential information.
Ability to work independently with minimal supervision and as part of a team.